Accounting Assistant - Part Time

About Us

Dalton State College delivers a transformational education experience in a community serving more than 5,000 students through its two campuses and online programs. A member of the University System of Georgia, we provide access to high-quality bachelors degrees, associate degrees, and career and teaching certificate programs that are responsive to regional and state needs.

Located about 90 minutes from Atlanta and 30 minutes from Chattanooga, Dalton State is nestled in the foothills of the Appalachian Mountains in northwest Georgia and is surrounded by abundant outdoor recreation opportunities. We attract students from 35 countries and 26 states. Approximately half of our students are first-generation college students. Dalton State is Georgias first federally-designated Hispanic-Serving Institution (HSI); through this designation, we administer a Title V and a Title III HSI STEM Grant program that benefit all students.

Our mission and values undergird our commitment to creating a sense of belonging for all students and to ensuring their success. Dalton State was ranked #1 in the nation for Student Experience in The Wall Street Journal/College Pulse 2024 Best Colleges in the U.S. rankings and the #2 most recommended institution in the country in 2025. In addition, we are proud to have been recognized in 2024 as one of 75 "Great Colleges to Work For" by ModernThink, along with an Honor Roll distinction.

Job Summary

The Accounting Assistant supports daily accounting operations by performing routine financial tasks, maintaining accurate records, and assisting with general ledger activities, reconciliations, and financial transactions. This position works closely with accounting staff and other departments to ensure timely and accurate processing of financial information.

Candidates must be actively pursuing a degree in Accounting or Finance. This position is part-time 25 hours per week.

A complete application must include:

• Cover letter
• Resume
• Transcripts
• List of three professional references: please include full name, job title, organization, phone number and email address, a brief description of relationship with reference. Include current and/or past employer.

Priority consideration will be afforded to those applicants who submit a completed application by July 15, 2026. The position will remain open until filled.

Minimum hourly rate $15.67 per hour

Benefits Include:

• Retirement option: Teachers Retirement Systems (TRS)
• 13 paid holidays
• Paid vacation and sick leave
• Paid parental leave
• Winter break (December holidays)

Responsibilities

General Accounting Support - 50%

• Performs a variety of general ledger functions.
• Prepares, data entry, scans, attaches, and maintains journals with supporting documentation.
• Assists with month-end closing activities, including account analysis and reconciliations.
• Processes data entry for payment requests and manual records (i.e. utility bills, wires).
• Assists Accountant II with maintaining the utility analysis spreadsheet.

Travel and Expense Processing - 20%

• Assists with processing travel reimbursements.
• Reviews travel documentation for completeness and accuracy.
• Ensures compliance with State Accounting Office (SAO) and Board of Regents/USG procedures.
• Monitors all travel reimbursements to ensure proper authorization and accuracy of accounting classification.

Administrative and Support Functions - 30%

• Assists with maintaining the outstanding check listing and preparing 30-60-90 letters.
• Assists with maintaining the escheated/unclaimed property spreadsheet and courtesy and dormancy letters.
• Assists with recording incoming ACH payments and/or cash returns to be receipt in the Banner system by the Bursars Office.
• Provides support to the Bursars Office, including reconciliations, cashiering, and responding to inquiries via phone and email as needed.
• Assists with maintaining accounting procedures, documentation, and training materials.

Required Qualifications

Educational Requirements

• Must have completed and passed a Principles of Accounting I class
• Must be an accounting or finance major

Required Experience

• Experience working in higher education

Preferred Qualifications

Additional Preferred Qualifications

• Experience in business and/or accounting preferred.

Knowledge, Skills, & Abilities

KNOWLEDGE

• Knowledge of computers and job-related software programs.
• Knowledge of accounting principles and practices.
• Knowledge of college policies and procedures.

SKILLS

• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Dalton State College, as determined by Dalton State College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of Dalton State College (DSC). As a member of the University System of Georgia, we follow the Board of Regents policy, which prohibits discrimination on the basis of an individuals age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any DSC program or activity because of the individuals protected status; nor shall any individual be given preferential treatment because of the individuals protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

All employment processes and decisions, including but not limited to hiring, promotion, and tenure, shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for all such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the individual is being considered. At the core of any such decision is ensuring the institutions ability to achieve its mission and strategic priorities in support of student success.

Dalton State College is an Equal Opportunity Institution. For questions or more detailed information regarding this policy, please contact Dalton State Colleges Office of Human Resources at 706-272-2034. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at 706-272-2034.