Accounting Assistant

Job Title: Accounting Clerk

Reports to: Accounts Payable Manager and Finance Reporting

Department: Accounting and Finance

FLSA Status: Non-Exempt

Position Overview: The Accounting Clerk supports both the Accounts Payable and Finance team with daily processes and reporting, adhering to both local and corporate deadlines and policy requirements.

Essential Functions:

• Accounts Payable:
• • Process Accounts Payable invoices for the Dispensary in related purchasing systems, ensuring accurate and timely completion
  • Maintain corporate credit card expense reports for the Dispensary and other departments  
  • Assist with employee expense reimbursement process
  • Reconcile vendor statements, subledgers, pharmacy, and practice bank statements as needed, including inputting cash
  • Submit new vendor setup for Dispensary as needed
  • Serve as backup for other AP and Finance team members
• Finance
• • Support the veterinary compensation process by creating and reviewing base reports and collecting any additional data
  • Assist with month end, quarterly, and annual revenue reporting
  • Assist with inventory process, including system review and physical inventory counts as needed
  • Assist with annual budgets items such as capital expenditures, revenues, business promotions, other expenses, and budgeting analysis as needed
  • Prepare and analyze other reports as needed
• Administrative
• • Assist with fleet vehicle documentation and registration
  • Assist with general purchasing activities as needed

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Proven experience in Accounts Payable, Accounting, Finance, or a related field
• Bachelor's or Associate's degree in Finance, Accounting, Business Administration, or related field
• Excellent knowledge of Microsoft Office (Outlook, Word and Excel) required
• Excellent organizational, time management, and communication skills. Able to work professionally with multiple levels of an organization
• Prior experience in veterinary medicine, equine or thoroughbred industry preferred
• Experience with accounting software or systems including expense reporting systems preferred

The list of essential functions, as outlined in this job description, is intended to be representative of the tasks performed within this classification. The omission of any job function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Schedule

• Monday through Friday, generally 8:30am-5pm

What We Offer
We care deeply about supporting our team members — professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources