Accounting, Advertising, Copying Machines, Customer Support/Service, Equipment Maintenance/Repair, Expense Reports, Furniture, Maintenance Services, Office Equipment, Order Supplies, Printing, Purchase Orders, Purchasing/Procurement, Reimbursement, Transaction Processing/Management
Duties & Responsibilities
Purchasing / Ordering
- Responsible for customer service responsibilities of College of Liberal Arts & Sciences Service Center (LASSC). Serves as LASSC point of contact for procurement of supplies, services, and equipment.
- Manages the LASSC general email inbox.
- Orders all products and services for LASSC.
- Oversees printing service orders, plaque orders, memberships, advertisements, and coordinates major purchases such as copiers and furniture. • Exercises judgment and provides recommendations on purchases.
- Orders and maintains office supplies.
- Orders approved computer equipment.
- Processes Banner and iBuy requisitions for goods and services.
- Works with vendors to establish/update vendor IDs and complete contract requests using Contracts+.
Transaction Processing
- Primary business transaction processor for LASSC-supported units.
- Processes P-Card and T-Card purchases, iBuy and Banner requisitions, contract requests, vendor forms, and invoice submissions.
- Creates P-Card, T-Card, Vendor Payment, and Reimbursement Expense Reports in Emburse.
- Processes Journal Vouchers, expense transfers and other basic accounting transactions as needed.
- Occasionally processes payments using lesser-used university systems.
- Logs receipt of cash/checks as part of cash handling procedures.
- Attends quarterly LAS Business Managers meetings.
- Attends relevant campus/university training sessions.
- Submits repair and service requests for office equipment.
- Performs other duties as assigned to support the mission of the unit.
U
University of Illinois at Urbana-Champaign