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Accounting Administrative Assistant

Oxenham Group LLC

Lansing, MI

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JOB DETAILS
SALARY
$45,000–$60,000 Per Year
SKILLS
Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Accounts Receivable Processing, Administrative Skills, Adobe Acrobat, Adobe Creative Suite, Billing, Calendar Management, Car Rentals, Catering Services, Communication Skills, Credit Cards, Data Entry, ERP (Enterprise Resource Planning), Editing, Event Management, Expense Tracking, Finance, Financial Statements, Financial Transactions, Leadership, Manufacturing, Marketing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Reconciliation, Sales, Sales Support, Systems Maintenance, Telephone Skills, Travel Planning, Writing Skills
LOCATION
Lansing, MI
POSTED
9 days ago
Our client is a manufacturing company in Lansing with a close-knit team and a strong culture of collaboration and professional development. They are seeking an Accounting Administrative Assistant to provide day-to-day support across both accounting and office operations. This is a dual-function role that offers meaningful exposure to finance, sales support, and event coordination within a stable, structured environment.

Roles & Responsibilities
  • Process invoices and manage accounts payable (AP) and accounts receivable (AR)
  • Perform daily data entry, bank transaction pulls, and cash receipt reconciliation
  • Complete weekly check runs, credit card reconciliations, and billing tasks
  • Reconcile monthly bank statements against the accounting system
  • Reconcile vendor statements and assist with expense tracking
  • Make follow-up calls on behalf of the sales/quoting team
  • Answer and route incoming calls; manage incoming/outgoing office correspondence
  • Schedule meetings, coordinate calendars, and maintain key dates (reviews, events, birthdays, work anniversaries)
  • Arrange business travel including flights, rental cars, and hotel accommodations
  • Coordinate quarterly all-team and in-house training events, including invitations, catering, and facilitation support
  • Purchase and maintain office supplies, marketing materials, and branded items
  • Create and edit PowerPoint presentations and reports for leadership
  • Use Adobe Acrobat for document editing, PDFs, and form management
  • Maintain organized filing systems for accounting and HR records

Skills & Requirements
  • 2+ years of administrative and/or accounting support experience (recent grads with relevant coursework will be considered)
  • Working knowledge of accounts payable and accounts receivable processes, including proper transaction classification
  • Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook
  • Experience with an ERP or accounting software system
  • Experience with Adobe Acrobat or Adobe Creative Suite
  • Strong organizational skills with the ability to manage daily, weekly, monthly, and quarterly task cadences
  • Excellent written and verbal communication skills; comfortable on the phone
  • Ability to multitask across accounting and administrative responsibilities without losing accuracy
  • Discretion and ability to maintain confidentiality of financial and HR information
  • Associate or bachelor's degree in Accounting or Business preferred, but not required

About the Company

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Oxenham Group LLC