This position supports a variety of accounting and administrative functions while ensuring adherence to proper accounting procedures and internal controls. Reporting to the Accounting Manager, this role assists in maintaining accurate financial records and safeguarding organizational assets.
The ideal candidate is detail-oriented, organized, and capable of managing multiple accounting processes within a fast-paced, mission-driven environment.
Process cash receipts and investigate discrepancies or inquiries as needed
Work with internal departments to ensure accurate acknowledgment and documentation of contributions and financial transactions
Manage accounts receivable processing and maintain account balances
Maintain appropriate documentation for all financial transactions
Process accounts payable transactions and follow up with vendors when necessary
Review incoming invoices for proper coding and approvals
Verify invoices have not been previously paid before processing
Match supporting documentation for purchases with vendor invoices
Code and enter credit card expenses and purchases into the accounting system
Collect and reconcile receipts with statements
Ensure expenses are coded accurately according to the chart of accounts and approved budgets
Enter journal entries as requested
Perform monthly reconciliation of balance sheet accounts (excluding fixed assets and inventory)
Assist with financial reporting and reconciliation schedules as needed
Prepare financial reports related to grants and restricted funding
Assist with payroll support activities and financial statement preparation
Support preparation for the annual audit, tax filings, and budgeting processes
Provide accounting support for organizational initiatives, events, and special projects
Make process improvement recommendations to the Accounting Manager
Perform additional administrative or accounting duties as assigned
Required
Bachelor’s degree in Accounting or related field (or equivalent experience)
2–3+ years of accounting experience
Experience with accounts payable and disbursement processing
Understanding of accounting principles and general ledger transactions
Experience with accounting systems or ERP software (NetSuite experience preferred)
Strong proficiency in Microsoft Excel and Word
Skills & Attributes
Strong attention to detail and accuracy
Excellent organizational and time management skills
Ability to manage multiple priorities and meet deadlines
Strong communication and interpersonal skills
Ability to work both independently and collaboratively
Ability to maintain confidentiality and exercise sound judgment
Strong analytical and problem-solving skills
High level of professionalism and integrity
Ability to communicate effectively across departments
Strong planning and organizational abilities
Conflict resolution and teamwork skills
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.