Special Instructions
Dear Applicant,
The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:
- Social Security Number
- Date of Birth
- Age
- Citizenship Status
- Gender
- Ethnicity/Race
- Marital Status
- Applicant Photos
* A redaction guide can be found by clicking here.
Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.
Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).
Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members
Job Description
Department: Student Accounts and Sponsored Programs (Accounts Receivable)
General Statement of Job
The Accountant II assists with various accounting functions in the Accounts Receivable area of the Business Office. The Accountant II is responsible for reconciling third party restricted funds, financial analysis, reviews, analyzes and invoices contract training agreements, prepares management and board reports, assists with financial audits, and accounting system maintenance. May supervise accounting assistants and accounting specialists if needed.
Specific Duties and Responsibilities
Essential Functions:
- Maintains and reconciles general ledger and subsidiary ledger accounts.
- Manages an assigned portfolio of restricted funds, applying specialized knowledge, and interpreting internal policies and procedures.
- Prepares journal entries to record and adjust financial records with supporting documentation as needed.
- Gathers and organizes data for contractual budget changes.
- Tracks documentation, uploads documents, communicates with departments, and resolves all accounting issues related to restricted third-party receivable funds including payment status.
- Analyzes and monitors contractual agreements and third-party student sponsoring awards to ensure awards are managed in accordance with administrative restrictions, reporting, and compliance requirements.
- Leads or assigns work to accounting assistants and part-time staff within the Accounts Receivable area of the Business Office, as needed.
- Serves as a liaison between the Student Financial Services staff, vendors, and third-party student sponsoring agencies concerning financial accounting issues, as needed.
- Serves as an information resource for faculty, staff, vendors, and third-party student sponsoring agencies regarding financial support, as needed.
- Prepares financial and management reports related to third party student sponsoring funds and other Business Office functions.
- Assists in the preparation of the Comprehensive Annual Financial Report.
- Investigates discrepancies and resolves questions and issues related to the assigned accounting functions; properly escalates unresolved matters to the immediate supervisor.
- Maintains record retention of all documents within the Accounts Receivable area of the Business Office.
- Performs other duties as assigned.
Required Education and Experience
- Bachelor's degree in Accounting or related field required.
- At least three (3) years of accounting experience required.
- Experience in a higher education institution, preferred.
Required Knowledge, Skills and Abilities
- Excellent oral, written and interpersonal communication skills.
- Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
- Proficient in preparation of worksheets using Excel.
- Familiarity with accounting functions and compliance with laws pertaining to assigned functions.
- Proficient with ten key by touch.
- Ability to prioritize, organize, and complete multiple tasks with attention to deta