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Accountant II

University of Florida

Gainesville, FL

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JOB DETAILS
SALARY
$55,000–$67,000 Per Year
SKILLS
Accounting, Accounting Standards and Regulations, Accounts Payable, Accounts Receivable, Accounts Receivable Management, Accounts Receivable Processing, Analysis Skills, Billing, Budget Management, Budget Reporting, CASHNet, Cash Management, Code Reviews, Communication Skills, Computer Skills, Computer Software, Corrective Action, Credit Cards, Customer Support/Service, Documentation, Driver's License, Environmental Health, Finance, Financial Administration, Financial Analysis, Financial Operations, Financial Reporting, Financial Services, Financial Transactions, Financial Trend Analysis, Journal Entries, Maintain Compliance, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Operational Support, Operations, PCard Transaction, People Management, Peoplesoft, Problem Solving Skills, Process Improvement, Project Tracking, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Revenue Analysis, Safety/Work Safety, Support Documentation, University/School Policies, Vehicle Fleets, Willing to Travel
LOCATION
Gainesville, FL
POSTED
8 days ago
This position performs fiscal and accounting functions in support of Environmental Health & Safety (EH&S) Auxiliary Services and reports directly to the Accountant III. Responsibilities include Accounts Receivable and Accounts Payable processing, preparing invoices for University departments and external customers, processing journal entries in PeopleSoft, preparing deposits, purchasing supplies, and maintaining vehicle-related records. The position also assists with account reconciliations, financial reporting, budget monitoring, and the review and analysis of financial transactions to ensure accuracy and compliance with University policies and procedures. This role supports both daily fiscal operations and more complex accounting functions within EH&S Auxiliary Services.
Classification Title:

Accountant II

Classification Minimum Requirements:

Bachelor's degree in an appropriate area and two years of relevant experience.

Job Description:

Accounts Receivable, Billing & Invoicing

  • Reviews, analyzes, and prepares internal and external invoices for EH&S Auxiliary Services based on service activity and supporting documentation.
  • Processes and reviews E2R and E2E journal transactions to ensure proper accounting treatment and chartfield accuracy.
  • Maintains and reconciles accounts receivable records and supporting schedules.
  • Monitors outstanding receivables, researches discrepancies, and collaborates with departments and external customers to resolve billing and accounting issues.
  • Analyzes revenue activity and financial trends and assists with the preparation of financial reports and supporting documentation.

Accounting operations, Purchasing, and Compliances

  • Reviews and processes purchasing, accounts payable, travel, and PCard transactions in accordance with university policies and procedures.
  • Reviews chartfield coding, supporting documentation, and financial transactions to ensure compliance and accuracy.
  • Assists with vendor maintenance, purchase orders, voucher processing, and procurement activities.
  • Researches and resolves accounting and procurement-related issues and recommends corrective actions when necessary.
  • Maintains financial records and documentation supporting departmental operations.

Reconciliations, reporting, and internal controls

  • Performs monthly reconciliations of financial transactions and supporting documentation.
  • Reviews financial activity for accuracy, completeness, and compliance with university policies and accounting standards.
  • Identifies, researches, and resolves accounting discrepancies and chartfield errors.
  • Assists with month-end and year-end financial activities and the preparation of management reports.
  • Supports internal control activities and recommends process improvements to strengthen financial operations.

Cash management and deposits

  • Reviews, prepares, and records check, CashNet, EFT, and credit card deposits.
  • Reconciles deposit activity and maintains accurate financial records within University and departmental systems.
  • Monitors cash receipt activity and resolves discrepancies as needed.

Financial administration and operational support

  • Maintains financial and operational records related to EH&S fleet vehicles, including mileage, maintenance, fuel usage, and associated expenses.
  • Provides guidance to EH&S staff regarding financial processes, travel, purchasing, and accounting procedures.
  • Assists with budget monitoring, financial tracking, and special projects assigned.
  • Maintains effective working relationships with university departments, vendors, and external customers to support departmental financial operations.

Other duties

  • Performs other related duties and special projects assigned in support of EH&S Auxiliary Services and departmental financial operations.

Criminal Background Check required.

Must have a valid Florida Driver’s License.

NORMAL WORK SCHEDULE:

Monday – Friday, 8 a.m. to 5 p.m.

40 hours per week

Occasional travel to offsite locations.

Expected Salary:

$55,000 - $67,000 per year, commensurate with education and experience

Required Qualifications:

Bachelor's degree in an appropriate area and two years of relevant experience.

Preferred:

EDUCATION & TRAINNG: Two or more years of experience in fiscal matters.

EXPERIENCE:  Experience and knowledge of myUFL as it related to fiscal functions and account reconciliations.

KNOWLEDGE:

Knowledge of UF Finance and State accounting principles and practices and standard office procedures.

Knowledge of UF Marketplace and UFGO.

SKILLS:

Proficiency with computers, basic software applications (e.g. Microsoft Office Word, Excel, PowerPoint, Outlook, Access), and working knowledge of PeopleSoft.

ABILITIES:

-  Ability to work independently

-  Ability to provide professional customer service

-  Ability to communicate effectively (verbally and in writing)

-  Ability to plan, organize, and coordinate work assignments

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

 

About the Company

U

University of Florida