Accountant - Financial Services

About Us

Georgia Highlands College is a dynamic, multi-campus institution and proud member of the University System of Georgia. Established in 1970 as Floyd Junior College, GHC has grown into a thriving college serving more than 6,000 students across Northwest Georgia and Northeast Alabama, with vibrant campuses in Rome, Cartersville, Marietta, and Dallas.

Offering more than 30 areas of study, GHC provides flexible pathways to associate and bachelors degrees, both in the classroom and online, empowering students to achieve their goals on their terms.

At GHC, growth isnt just for students, its for our employees, too. As a forward-thinking and progressive institution, we foster a fast-paced, engaging work environment that champions professional development, employee wellness, and shared success. Our culture of collaboration and innovation has earned us numerous awards and recognitions.

Job Summary

This position performs accounting and payroll duties in support of college operations.

Responsibilities

Is responsible for understanding, support, and carrying out the colleges mission, vision, and values and comply with mandates and regulations of government and accrediting bodies

Payroll Processing:

• Collaborates with Human Resources (HR) and other departments to ensure accurate and timely payroll processing

• Executes the payroll process with USG SSC - Centralized Payroll Processing and reconciles final payroll data and reports

• Maintains confidentiality of payroll data

• Audits the accuracy of all payroll data for each bi-weekly, monthly, and off-cycle payroll

• Provides payroll registers to Human Resources Generalist(s) and the Faculty Affairs Administrator for second level audit of compensation and deductions including taxes, benefits, garnishments, and other deductions

• Calculates and monitors compensation, leave, and work time for corrections, calculations and adjustments for each payroll to include:

• Timekeeping and attendance records management - work hours and absences

• Supplemental and grant payments

• Annual leave (vacation) payouts for employee termination/transfer

• Retroactive deduction adjustments for benefits, etc./schedule of retro payments

• Retirement for ERS-retiree employees monthly

• Voluntary payroll deductions

• Promissory notes for compensation/wage overpayments

• Maintains accurate payroll records and ensures payroll data is entered timely and accurately into the payroll system

• Provides individual employee wage verifications as requested

• Assists employees and managers with payroll related concerns/issues

• Provide training and guidance to employees on payroll-related matters

• Serves as liaison to USG SSC to communicate payroll matters to the GHC HR team

• Assists Accounting Team with Payroll related monthly and yearly reconciliations

Accounting:

• Assists with general ledger maintenance
• Prepares monthly and yearly journal enters, cash entries, and inter-fund transfers
• Performs financial duties related to Dual Appointments including post to GL, create invoice(s), and submit AP request(s)
• Performs payroll tax maintenance and tax reconciliations
• Reconciles assigned accounts and generates periodic reports
• Assists in monthly reconciliation of the operating account
• Prepares the submission of salary and travel files to the State Department of Audits and Accounts
• Prepares the submission of payment and obligation files to the State Department of Audits and Accounts
• Recommends procedures for increased efficiency and accuracy
• Helps prepare monthly, quarterly, and annual reports for internal and external use
• Maintains the college unclaimed property account and ensures compliance with state unclaimed property requirements
• Compiles financial information and assists in yearly closeout in preparation of the annual financial report
• Maintains the colleges asset management system
• Helps perform inventory checks
• Performs related duties

Required Qualifications

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field
• Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require three to five years of related experience
• Possession of or ability to readily obtain a valid drivers license for the type of vehicle or equipment operated

Proposed Salary

$52,118 - $55,843 annually

Required Documents to Attach

• Cover letter
• Resume
• Transcripts

Knowledge, Skills, & Abilities

• Basic knowledge of generally accepted accounting principles
• Knowledge of college and university system policies and procedures
• Knowledge of computers and job-related software programs
• Knowledge of Board of Regents Policy and Procedures
• Skill to make timely decisions
• Skill in developing and maintaining effective working relationships with peers
• Skill in decision making and problem solving
• Skill in interpersonal relations and in dealing with the public
• Skill in oral and written communication
• Ability to administer established policies and procedures

Apply Before Date

Application Deadline: Applications will be reviewed as received.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Highlands College, as determined by Georgia Highlands College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Highlands College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.