Account Management - Project Coordinator

osition: Project Coordinator - Scientific Communications & Engagement
WW, US & Markets Publications and Scientific Content
Location: Lawrenceville, New Jersey

100% on-site

At Client, we are inspired by a single vision transforming patients' lives through science. In oncology, hematology, immunology and cardiovascular disease and one of the most diverse and promising pipelines in the industry each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.
Position Summary
Project Coordinator serving as point of contact to the Medical Communication Execution Leads (MCELs). Responsible for transactional-level financial management of the Scientific Communications & Engagement teams' budget for WW, US, Markets and project tasks related to, congress activities, Datavision, and publication and content databases.
Key Responsibilities
Understand Client budget process per therapeutic area and how the book of work will be delivered within budget
Interface with Finance team to resolve invoicing issues and troubleshoot various finance related situations, as needed
Process SOWs through Client systems to obtain Service Order #
Reconcile and close out Service Orders within required timelines
Generate financial status reports for distribution to WW, US and Market publications and content leadership, Finance, Medical Project Managers, and other internal/external stakeholders
Serve as a trusted advisor to the MCELs to reconcile budgets discrepancies, troubleshoot invoicing and SO issues
Process all Agency partners on and offboarding requests
Support with Datavision related tasks such as completing author debarment checks, running reports etc.
Additional ad hoc and operational support as requested by the MCELs to support overarching therapeutic areas BOW, including project tasks related to, congress activities, Datavision, and publication and content databases
Qualifications & Experience
Two to four years professional work experience; college degree preferred
A minimum of 1-2 year experience preferred in Medical Communications agency and/or Pharmaceutical/Healthcare industry experience
Analytical or financial background preferred
Experience managing work to meet important deadlines; ability to manage tasks, projects, and timelines
Extremely detailed-oriented, and excellent organizational & time management skills
Must be able to work cross-functionally, prioritize multiple tasks in a deadline-driven environment
Proficient knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, collaboration tools)
Experience with electronic routing and accounts payable
Experience with SAP and Ariba, Icertis, RPM preferred; proven ability to learn new technologies
Ability to work in a fast-paced environment with all levels of management
Outstanding interpersonal and communications skills
Why You Should Apply
Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
Client recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.