Academic Support Assistant (Chemistry & Biochemistry)

Department

Department of Chemistry & Biochemistry | College of Arts and Sciences

Responsibilities

This position assists the Academic Program Specialists with all aspects of academic and administrative support needed for the Department of Chemistry& Biochemistry, undergraduate- and graduate-related activities, including, but not limited to: management of courses, course resources, academic records, and administrative support.

General Duties Include:

• Maintaining undergraduate records
• Assisting students with enrollment, registration, and dropping/adding courses
• Assisting with undergraduate and graduate events
• Providing data regarding course offerings, enrollment, facility availability/utilization, and other special requests as necessary for department members
• Scheduling courses in both Course Schedule Master and Ad Astra
• Administering all DIS information for course creation and enrollment
• Planning and document preparation for events
• Managing and updating enrollment at individual and course levels
• Assisting in identifying and correcting registration errors

Collaborative Duties Include:

• Assisting the Student Affairs Office with special projects, reports, surveys, and data gathering
• Working with the Sr. Academic Program Specialist and Committee for Undergraduate Teaching Excellence in regards to Large Lecture Hall Requests and structure of course offerings
• Tracking course enrollment and providing information to the Committee for Undergraduate Teaching Excellence
• Assisting the Graduate Program Coordinator with event-planning and preparation for Graduate Visitation Weekends and Orientations
• Acting as s liaison between department faculty and publisher representatives to acquire and maintain instructor copiers of course resources
• Performing prerequisite/co-requisite checks with the advising team

Other Responsibilities:

• Assisting with data for students applying for departmental scholarships
• Serving as the Department of Chemistry & Biochemistry initial contact for parents, students, staff, and faculty
• Managing internal course wait-lists
• Identifying and entering all textbook and course resource materials
• Assisting faculty with grade submissions; processing and tracking grade-change form
• Serving as a backup notary for the department

Qualifications

High school diploma or equivalent and two years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

The ideal candidate would be someone with customer service skills who is able to foster and maintain good working relationships. This individual can prioritize duties and multi-task, as well as be detail-oriented, follow instructions, meet deadlines in a timely manner, and possess problem-solving skills.

Other Preferred Qualifications Include:

• An understanding of University Policy
• Knowledge of Academic program requirements and resource knowledge
• Computer application knowledge and documentation experience

University Information

One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about Florida State University and our campuses.

Anticipated Salary Range

Anticipated starting salary for the position is in the mid $30,000s.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans' Preference eligibility requirements and Veterans' Preference required documentation (PDF), or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.