Academic Records Supervisor - 007728

Posting Details

Position Information

Position Number 007728 Position Title Academic Records Supervisor - 007728 Division Academic Affairs Department 450100 - Dean-Engineering Minimum Qualifications

High school diploma or equivalent and five years of related experience. An equivalent combination of education or experience may be considered.

Preferred Qualifications Job Description Summary

The University of South Alabama's College of Engineering is seeking to hire an Academic Records Supervisor. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

• Supervises the activities of academic records staff to include departmental secretaries.
• Ensures that the academic records staff performs a variety of duties necessary for the maintenance of student academic records and transcripts.
• Supervises all changes to the master student file and active transcript file.
• Supervises the verifying, correcting and filing of various quarterly reports.
• Advises students as to academic requirements and counsels students about academic standing, grade point average, etc.
• Works with Computer Center personnel to establish new or revised programs for maintaining academic records.
• Works with Deans of the College of Engineering in matters relative to admission of new and transfer students and clearing students for graduation.
• Acts as receptionist for the office of the Dean and provides secretarial support to the assistant and associate deans.
• Processes Curriculum Action Forms
• Creates and maintains the Degree Audit module for the college.
• Advises the college's academic departments in regards to the Banner database.
• Advises students and staff on the appropriate usage of PAWS.
• Answers questions about university and college policies and procedures.
• Routes, tracks, and files graduate student applications.
• Advises the Dean and Registrar of changes to graduation candidates list each semester.
• Coordinates student evaluations of faculty and prepares summaries.
• Coordinates course and classroom scheduling through Banner and EMS, textbook orders, and updates of college bulletins.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1 Position End Date (if temporary) Job Open Date 06/12/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you at least 18 years of age?

• Yes

• No

• • Do you have a legal right to work in the United States?

• Yes

• No

• • The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?

• Yes

• No

• • What is the highest level of education you have completed?

• Less than High School

• High School Diploma or equivalent

• Associates Degree

• Bachelors Degree (or will obtain within 6 months)

• Masters Degree (or will obtain within 6 months)

• Terminal Degree (or will obtain within 6 months)

• • How many years of related experience do you have?

• Less than 1 year

• Between 1 - 3 years

• Between 3 - 5 years

• Between 5 - 7 years

• More than 7 years

• • How did you hear about this position?

• USA website

• LinkedIn

• Zip Recruiter

• Indeed

• HigherEd Jobs

• Alabama Career Center / Alabama Works

• Facebook

• Word of mouth

• Other

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter