Academic Records Office Assistant

Position Description & Details

Join the team behind student success at Bismarck State College! We are seeking a detail-oriented and dependable Academic Records Office Assistant to provide valuable support to the Academic Records Office during peak times throughout the year.

This role is a great opportunity for someone who enjoys organization, collaboration, and helping students and campus departments stay on track behind the scenes.

What Youll Do

• Provide administrative and office support services for the Academic Records Office.
• Assist with the annual academic catalog process, including proofreading and coordinating updates with academic departments.
• Support academic records maintenance and updates within the student information system (SIS).
• Assist with new student registration processes by preparing registration folders and supporting registration event days.
• Help maintain internal fetching setup tasks within the SIS.
• Ensure compliance with FERPA, records retention requirements, and institutional policies.
• Participate in job-related training and professional development opportunities.
• Perform additional duties as assigned to support office operations and student services.

REQUIRED QUALIFICATIONS

• Good computer software skills, including Microsoft Word, Excel, and Outlook.
• Able to work independently and handle interruptions.
• Strong organizational skills, attention to detail, and good at multitasking.

PREFERRED QUALIFICATIONS

• Office experience.

BENEFITS

$16/hour

Thinking about relocating to the Bismarck area? To find more information and resources, visit: https://www.commerce.nd.gov/workforce/relocation-resources

APPLICATION MATERIALS REQUIRED

If you enjoy meaningful work, collaborative teams, and keeping important processes running smoothly, wed love to have you on board. To be considered by the search committee thoroughly complete the application and upload the following:

• Cover letter
• Resume
• References

BISMARCK STATE COLLEGE INFORMATION

OVERVIEW: Bismarck State College is dedicated to student success. This on-campus position is student-centered to provide high-quality campus services and hands-on learning experiences.

MISSION: As North Dakotas Polytechnic Institution, Bismarck State College focuses on student success through the delivery of affordable, flexible, high-quality, experiential learning enhanced by public-private partnerships.

VISION: Bismarck State College will be a leader in polytechnic education improving lives and building sustainable communities.

REPORTING RELATIONSHIP: Is directly accountable and responsible to the Associate Registrar.

ADDITIONAL INFORMATION

Applicants must be legally authorized to work in the United States. Bismarck State College does not provide sponsorships. BSC is an E-Verify Employer.

For more information or accommodation requests, contact the Human Resources Department at 701-224-5531 or bsc.humanresources@bismarckstate.edu

This position requires a criminal history record check.

Equal Opportunity Employer

TTY Number: ND Relay Service: 1-800-366-6888 (text); 1-800-366-6889 (voice). For full North Dakota Relay Services, go to: https://www.relaynorthdakota.com/.

Veterans claiming preference must submit all proof of eligibility including a copy of NGB 22 from the National Guard or Reserve (with a unit located in ND) or certification from the applicants unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled status, proof of eligibility includes a DD-214 and a current letter of disability.