Academic Program Specialist

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Work type

• Staff Full-time 1

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• UMBC Campus 1

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Staff

• Administrative/Clerical Support 1

Welcome to UMBC Jobs

Academic Program Specialist

Apply now Job no: 495257

Work type: Staff Full-time

Location: UMBC Campus

Categories: Administrative/Clerical Support

Department: Registrars Office Position Overview:

The Academic Program Specialist supports the creation and maintenance of the Fall and Spring Schedule of Classes.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $22.44 per hour and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC? Check out Glassdoor or Indeed.

For 16 years in a row UMBC has been recognized as a Great College to Work For!

Telework:

A hybrid telework schedule may be available.

Responsibilities:

The Academic Program Specialist supports the creation and maintenance of the Fall and Spring Schedule of Classes.

The incumbent:

• Responds to requests from departmental scheduling coordinators regarding changes to class meeting patterns, modes of instruction, instructors, enrollment capacity, etc and enters changes Peoplesoft Student Administration.
• Reviews and makes classroom assignments and room change requests in 25Live and Peoplesoft.
• Schedules final exams and other academic events such as review or study sessions.
• Meets with new scheduling coordinators to provide training in building and maintaining classes in Peoplesoft.
• Assists with reviewing reports related to the class schedule for data quality assurance and addressing issues.
• Serves on the Registrars Office customer service schedule providing phone or front office coverage up to 8 hours per week.
• Assists with special projects and other tasks related to class scheduling such as building combined sections in Peoplesoft, adding new instructors to the system and testing scheduling functionality in the system during quarterly upgrades.

Required Minimum Qualifications:

• Bachelors Degree
• One year experience in administrative staff work.

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications:

• Experience in which entering and maintaining data, responding to help requests, attention to detail and customer service were key responsibilities.
• Experience working in a higher education environment preferred. Experience with class or event scheduling in Peoplesoft, 25Live or similar systems preferred.

Background Screening Statement:

A background check will be required.

Special Instructions to Applicants:

Upload a cover letter and a resume.

Closing Date: Open Until Filled Benefits:

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

• 14 Days of Annual Leave (increases with years of service)
• 15 Days of Sick Leave
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• & Much more

Salary:

Pay Range 09 (minimum: $22.44 per hour / maximum: $29.68 per hour) based on the University System of Maryland (USM) Pay Program.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours: Full-time Type: Regular FLSA Status: Nonexempt Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation:

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: May 28 2026 09:00 Eastern Daylight Time

Applications close: Open Until Filled

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Current opportunities

Position Location Closes Academic Program Specialist UMBC Campus Open Until Filled The Academic Program Specialist supports the creation and maintenance of the Fall and Spring Schedule of Classes.

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