Academic Assistant II - Office of MD Admissions

Academic Assistant II

The UF College of Medicine Office of MD Admissions is seeking a talented individual who will provide administrative and professional support as an Academic Assistant II for a dynamic team. This incumbent will serve as the first point of contact for the Harrell Medical Education Building, and particularly the Office of MD Admissions. This team member will greet visitors; answer inquiries related to the MD admissions process and fully support admission events and various outreach and community initiatives.

About This Role

Admission and Enrollment 

• Provides admission and enrollment support for the University of Florida’s College of
Medicine’s MD program.
• Prepares and organizes enrollment materials, documents, files, and reports.
• Articulates standard admission policies, procedures, and deadlines for current or prospective applicants.
• Essential team member for all admission and recruitment events including MD Interview days, committee meetings, and large-scale yield events.

Program Support 

• Acts as primary support for Community and Pathway Program initiatives, which includes overseeing event planning and logistics, collaborating with appropriate stakeholders, and following safety and ethical guidelines.
• Develops a system to maintain applicant and participant data for Community Pathway Program Initiatives.
• Provides support to the Associate Dean of Admissions, assisting in preparing course materials for 4th year electives and for the third-year clerkship writing activity.

Administrative Operations 

• Provides excellent customer service for current and prospective students, faculty, vendors, and visitors.
• Delivers academic support for Deans and Directors of the Office of Admissions, including but not limited to calendar management, drafting correspondence, and populating program schedule.
• Oversees office requests for technology, facility services, and/or building management to coordinate repairs or maintenance needs.

About the College of Medicine

The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of community, the College of Medicine plays a pivotal role in shaping the future of medicine. F

or more information about the College of Medicine and its programs, visit College of Medicine.

We Offer Exceptional Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance 
• Life and Disability Insurance 
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave) 
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

$19.16 - $20.64 - commensurate with education and experience

High school diploma or equivalent and three years of relevant experience.

Level 2 background screening.

The ideal candidate will possess:

• Bachelor's degree or equivalent with previous higher education experience
• Proven ability to respond to shifting priorities while maintaining progress of independent work
• Keen attention to detail
• Excellent organizational skills with the ability to meet multiple deadlines
• Proven ability to problem solve and exercise sound professional judgement
• A spirit of collaboration and innovation across teams
• Technical and creative aptitude

In order to be considered, you must upload your cover letter, resume, and a list of three references.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See UF’s Veteran's Preference Page for more details.

This is a time-limited position.

This requisition has been reposted. Previous applicants are still under consideration and need not apply. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.