Academic and Student Affairs Operations Coordinator

Academic and Student Affairs Operations Coordinator

Location

TJC Central Campus

Job Type

Full-Time Regular

Job Number

2026-00110

Department

AVP for Academic & Workforce Affairs

Opening Date

05/06/2026

Number of Months

12

• Description
• Benefits
• Questions

Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP).

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All positions are on-site, located in Tyler, Texas, unless otherwise stated in the job posting.

ABOUT

Reporting directly to the AVP for Academic Affairs and Workforce Development, the Academic and Student Affairs Operations Coordinator provides oversight on key functions within the Academic and Student Affairs Division, including administration processes, budget management, supervising support staff, and data analysis for programs.

WHAT YOU WILL DO

• Organizes, manages, and coordinates various and complex processes within the AVPs and Provost offices.
• Coordinates data collection to provide statistical information for Academic and Student Affairs.
• Records and assists in preparing budget(s).
• Supervises all support staff within the division, including providing leadership and training.
• Ensures the efficient and effective functioning of the division office, serving as the initial resource person.
• Maintains close contact with and acts as the primary assistant to the AVPs and Provost, furthering the college, school, and division directors agenda and priorities, and assisting in managing and organizing the individual day-to-day activities.
• Provides oversight on a wide range of special projects for the division.
• Provides advanced-level office administration skills and leadership, including but not limited to coordination of data collection and entry, problem-solving, record-keeping, correspondence, and office management duties for the AVPs office.
• Manages special projects as assigned by the Provost Project Specialist or AVPs and identifies opportunities to improve policies, forms, or processes.
• Oversees new hire forms and onboarding checklist items for division directors to be completed. Supports the termination and off-boarding process and the completion of forms required.
• Coordinates with other departments, such as IT and Facilities, to process various requests.
• Coordinates schedules, arranges meetings, distributes memos, reports, and ensures that everyone is kept current with necessary deadlines and information.
• Prepares and compiles reports, forms, and other documents as required.
• Serves on College committees as assigned and leads small group sessions as requested.
• Records and transcribes minutes for various meetings and multiple assigned program advisory committee meetings. Provides project task recordings and monitoring as required.
• Assists with compilation and preparation of documentation for grant applications, external program accreditation, and new program applications as needed.
• Provides support to include preparation of documents supporting instruction, records, maintenance, data input, and the use of Banner.
• Assists with search committees to schedule interviews and arrange candidate travel.
• Functions as a resource to staff and provides training to ensure situations and issues are appropriately managed as well as forwarded to appropriate staff members for resolution.
• Stays updated on human resources updates to ensure division operating processes are current.
• Communicates with the public of the College, providing information to the students, faculty, staff, and general public.
• Manages event support, coordination, and efficient operational planning for seasonal and key events.
• Serves as backup and assists with covering duties of other staff during absences.
• Handles highly confidential information with discretion.
• Performs other duties as assigned by the Provost, Project Specialist, or AVPs.

COMPETENCIES

Knowledge, Skills, and Abilities

Collaboration/Teamwork, Computer Software Skills, Customer Service, Data Analysis, Decision-making, Ellucian Banner, Internet Research, Interpersonal Skills, Leadership, Math Skills, Multi-tasking, Negotiation, Written Communication, Organizational Skills, Problem-solving, Project Management, Student Information System/ERP, Time Management, Typing/Word Processing

SUPERVISORY RESPONSIBILITIES

Direct Supervisor

Multiple Employees (4)

Work Environment: Work is rarely required outside of normal business hours

Physical Demands: Sitting, Walking, Standing, typing, lifting (~25 lbs.)

Travel Required: Yes-Minimal

If travel is required, the candidate must have and maintain a current, valid Texas driver's license and an acceptable driving record.

WHO YOU ARE

Required Education

Associate's Degree in a related field

Required Experience

One year of experience in an office environment or administrative support role

Preferred Experience

Experience in a community college or other educational institution

Additional Job-Specific Requirements

• Versatile, adaptable individual with initiative to effectively maintain a fast-paced office.
• Highly organized and detail-oriented.
• Ability to use independent judgment and initiative when appropriate in dealing with academic and student issues.
• Good working knowledge of general office equipment.
• Excellent communication and interpersonal skills; tactful in dealing with internal and external customers.
• Advanced technical, computing, and data analysis skills.

ADDITIONAL INFORMATION

EXPECTATIONS

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• Will have contact - in person, by email, or by phone - with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee.

NOTE: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above - including essential tasks requiring specific physical demands.

This is a security-sensitive position. Candidates will be subject to a criminal background check.

INSURANCE (Coverage fully or partially funded by the College)

Health Insurance

Health insurance will become effective on the first of the month following 60 days of employment, provided that insurance enrollment forms are submitted. There are two plans for employees to choose from, both administered by Blue Cross and Blue Shield. With either plan, you have access to a network of over 10,000 medical and mental health providers in Texas. Both plans include a comprehensive prescription drug program through Optum Rx.

Employees premium is fully funded by the College and State. Dependent premiums are funded 75% by the College and State, and 25% by the employee.

Basic Life Term Life Insurance

The State provides employees a term life insurance policy of $5,000 with $5,000 accidental death and dismemberment.

Long-Term Disability

This benefit is made available by the State and is fully funded by the College. Approved benefit pays 60% of insurance salary after 180-day elimination period. Benefits are paid until your return to work, reach full Social Security retirement age or are no longer considered disabled under the plan.

Optional Term Life Insurance

With this optional plan, employees may purchase one to four times their annual salary in life insurance. The College funds one times the annual salary premium not to exceed $120 annually.

OPTIONAL INSURANCE (Coverage fully funded by the employee)

Dental Insurance

Two dental insurance plans are available to full-time employees and eligible dependents.

Vision Insurance

The health insurance plan covers some vision and eye health services, but does not cover the cost of eyeglasses and contact lenses. Additional vision insurance is offered to full-time employees and eligible dependents to help offset those costs.

Voluntary Accidental Death and Dismemberment

This optional benefit provides additional financial support when there is an accidental death or injury of a certain type.

Short-Term Disability

If claim is approved, this optional benefit pays 66% of monthly salary after a 30-day elimination period up to five months.

Cancer/Intensive Care Plan/Heart Plan/Accident Plan

Several optional plans are available to employees and eligible dependents through AFLAC.

Dependent Term Life Insurance

An optional term-life insurance policy of $5,000 with accidental death and dismemberment is available for all eligible dependents.

Tobacco User Premium

All participants enrolled in a Texas Employees Group Benefits Program (GBP) health plan must be certified as a tobacco user or non-user. Tobacco users of any age - adults and minors - are charged the $30 tobacco user premium each month.

RETIREMENT

Retirement

The Teacher Retirement System of Texas (TRS) is provided and required for all full-time employees. Full-time faculty an eligible administrative employees may elect the Optional Retirement Program (ORP) as an alternative to TRS.

TJC Alternative Retirement Plan

The College contributes on a monthly basis 4% of a full-time employees salary into an alternative retirement plan administered by TIAA-CREF. Additionally, if an employee contributes 1%, 2% or 3%, the College will make a matching contribution for a total of 6%, 8% or 10% respectively. Some vesting requirements will apply.

Tax-Sheltered 403(b) Plans

An optional retirement plan available to full-time employees. Employees may contribute up to the annual IRS maximum limitation in voluntary retirement savings to various approved vendors.

457 Deferred Compensation Plan

An optional retirement plan available to full-time employees. Employees may contribute to the annual IRS maximum limitation in this voluntary retirement savings plan.

HOLIDAYS AND LEAVE

Vacation

Only 12-month employees are eligible to accrue vacation time on a monthly basis.

• 10 days for 1-7 years of service
• 12 days for 8-10 years of service
• 15 days for 11-15 years of service
• 20 days for 16+ years of service

Sick Leave

Full-time employees accrue 8 hours per month per contract length, with a maximum accrual of 90 days.

Holidays

• New Years Day
• Martin Luther King Jr. Day
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Christmas Eve
• Christmas Day

Reduced Operations Periods

• Spring Break (5 weekdays)
• Thanksgiving Break (5 weekdays including Thanksgiving Day)
• Winter Break (7 to 12 weekdays)

PROFESSIONAL AND CONTINUING EDUCATION

Professional Development

The cost of tuition in selecting Continuing Education courses offered by the College may be covered under the Employee and Family Scholarship program. Additional professional development opportunities may be afforded to employees at no cost with prior supervisor approval.

Enrollment in TJC Credit Classes

The Employee and Family Scholarship, subject to availability of funds, is offered to full-time employees and their eligible dependents for applicable courses. The scholarship covers: Tuition (excludes out-of-district surcharge), General Education Fee, Student Life Fee, Health Services Fee, Registration Fee, Parking Fee, Distance Education Fee, Lab Fee and the College Preparatory Fee.

The Tuition Exemption program allows for the exemption of all tuition and fees for credit courses and approved non-credit courses for full-time employees meeting applicable guidelines.

OTHER BENEFITS

TJC Event Attendance

Free admission to regular season College sporting events for employees and immediate family.

Free admission for two to most cultural arts events on campus.

Library Use

Employees may utilize the Vaughn Library and Learning Resource Center.

Fitness Facility Use

Employee and immediate family use of the Apache Recreation Center - an indoor weight and exercise center, 18-hole disc golf course, covered basketball course, and outdoor ping-pong table and cornhole. The cost is $5 per ID.

Disclaimer: These benefits are subject to change without notice. The College reserves the right to change, modify and/or terminate any program with or without reason or notice. This is intended for informational purposes only and does not constitute any agreement on the part to Tyler Junior College to provide employment to or benefits for the prospective employee.

01

Are you eligible to work in the United States without sponsorship?

• Yes
• No

02

Do you have one year of experience in an office environment or an administrative support role?

• Yes
• No

03

Do you have an Associate's Degree or higher?

• Yes
• No

Required Question

Employer Tyler Junior College

Address 1390 S Baxter Ave

Tyler, Texas, 75701

Phone (903) 510-2419

Website http://www.tjc.edu