ABEN Administrative Coordinator- NonAcademic

Position Information

Description & Details:

The Department of Agricultural and Biosystems Engineering (ABEN) at North Dakota State University seeks applications for a full-time 12-month Administrative Assistant. The successful candidate will be expected to:

• Provide departmental administrative support, including reception, copier codes, email, mail, and phones.
• Serve as main contact for assigned areas for work orders, fleet vehicle requests, and parking permits.
• Respond to IT related duties: for example, card key access, listservs, review web content for accuracy, Telephone Administrator and/or software updates, etc.
• Maintain accurate records for department per requirements, as the Unit Record Coordinator.
• Oversee and distribute departmental communications, as needed.
• Schedule meetings, Zoom/Teams calls, create room reservations, etc.
• Coordinate Event planning (Create contracts, speakers, refreshments, communications, etc).
• Maintain meeting minutes.
• Coordinate or submit a request to book travel.
• Submit purchase requests and receive physical goods, as needed.
• Facility Management processes: Coordinate office space, submit space change forms, physical key access, etc.
• Provide support for data requests and reporting.

Work Schedule:

Monday - Friday 8:00am - 5:00pm

Hiring Range:

$40,000-$45,000

Pay is based on several factors, including budget, labor market, prior experience, skills, knowledge, abilities, education, licensure and/or certification and other business considerations.

Minimum Qualifications:

• High School Diploma or GED with at least 2 years of experience in an administrative role

Preferred Qualifications:

• Associate's Degree or 2 years of college
• 3+ years of experience in an administrative role

Core Competencies:

• Excellent written and verbal communication skills
• Demonstrated ability to problem solve and work independently
• Ability to contribute to a professional and teamwork environment in a positive, flexible manner
• Ability to prioritize and multi-task in a higher education environment
• Highly organized
• Attention to detail
• Process orientated
• Knowledge of Microsoft Office
• Ability to work with sensitive data and maintain confidentiality
• Ability to communicate and work well with people all levels of employees, diverse populations and varying specialties

Applicant Materials Required:

Our commitment to caring for our employees isn't just words-it's proven. In NDSU's most recent Gallup Engagement Survey, our strengths centered on care and development. "My supervisor, or someone at work, cares about me as a person" and "I have the opportunities to learn and grow", were noted as top drivers. This reflects the culture you'll experience here.

NDSU OFFERS OUTSTANDING BENEFITS!

Join a workplace that invests in your well-being, your future, and your success.

Full-time employees are eligible for the following benefits:

Health & Wellness

• 100% employer-paid health insurance premiums for single and family coverage
• Choice of PPO/Basic or High Deductible Health Plan with HSA
• Coverage begins the first of the month after your hire date
• Wellness incentives for healthy lifestyle participation

Exceptional Retirement Plan

• Employer retirement contributions ranging from 7.5% up to an impressive 12.26%, depending on position

(One of the strongest retirement packages in the region!) - Your future is a priority, and it shows.

Time Away & Support

• Generous annual leave, sick leave, and 10 paid holidays
• Employee Assistance Program for confidential support
• Supportive work-life balance

Education Benefits That Grow With You

• Tuition waivers for employees (up to three classes per calendar year)
• 50% tuition waiver for spouse/partner and dependents

Additional Optional Benefits

• Supplemental Life, Dental, Vision, Long-Term Care
• Flexible Spending Accounts (Health & Dependent Care)
• Supplemental Retirement Plans

Explore Full Benefit Details:

Benefits | Human Resources | NDSU

About Us:

North Dakota State University is distinctive as a student focused, land-grant, research university. We educate leaders who solve national and global challenges by providing affordable access to an excellent education that combines teaching and research in a rich learning environment.

NDSU is in the highest Carnegie Classification of Institutions of Higher Education, R1, granted to the top research institutions in the country.

NDSU has offices across the state of North Dakota, and the main campus is in Fargo, on the Minnesota border. Along with Moorhead, Minnesota, Fargo forms one of the largest metropolitan centers between Minneapolis and Seattle. The community is consistently ranked as one of the best places to live.

NDSU is committed to fostering a community where differences are recognized as strengths. Rooted in our land-grant mission, we work together to meet the needs of North Dakota and its communities through education, research and outreach.

Equal Opportunity Statement:

NDSU does not discriminate in its programs and activities on the basis of age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable. Direct inquiries to: Vice Provost, Title IX/ADA Coordinator, Old Main 201, NDSU Main Campus, Fargo, ND, 58108, 701-231-7708, ndsu.eoaa@ndsu.edu.

No Smoking Notice:

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.

Reasonable Accommodation Information:

North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or ndsu.hr@ndsu.edu.