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988 Program Assistant

The Hire Llc

East Providence, RI

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Finance, Healthcare Administration, Inventory Management, Leadership, Licensing, Medical Office, Medical Products, Meeting Minutes, Microsoft Product Family, Multitasking, Onboarding, Organizational Skills, Presentation/Verbal Skills, Purchase Orders, Quality Assurance, Reference Verification, Regulations, Staff Training, Team Player, Time Management, Writing Skills
LOCATION
East Providence, RI
POSTED
1 day ago
Job Description

Position Title: Program Assistant (Full-Time)

Location: East Providence, RI

Company: BH Link

Roles and Responsibilities:
  • Coordinating incoming and outgoing mail.
  • Representing the company and associated programs in relevant agency committees.
  • Coordinating with maintenance and IT departments to submit necessary tickets.
  • Track appliance upkeep and other routine facilities needs.
  • Assist the program in meeting requirements related to fire code and licensing regulations.
  • Support recruitment processes including scheduling interviews, completing reference checks, tracking applicants, and administrative onboarding of new employees.
  • Assisting in the review and submission of employee timesheets.
  • Organizing and aiding in processes related to coverage schedule and time-off requests during regular business hours.
  • Creating and maintaining administrative resource guides as needed.
  • Coordinating and assisting in staff appreciation and quality of life initiatives.
  • Tracking staff trainings and other relevant personnel credentialing.
  • Scheduling meetings and taking minutes.
  • Completing purchase requisitions on behalf of the company and associated programs.
  • Tracking and maintaining program inventories including groceries, paper materials, office supplies, medical supplies, etc.
  • Coordinating with various agency departments (finance, HR, payroll, etc.) as needed.
  • Submitting incident reports completed by clinical personnel of the program.
  • Providing administrative assistance during licensing and accreditation reviews.
  • Collaborating with other members of administrative and leadership teams of the crisis center.
  • Providing additional administrative support across the program, as needed.
Desired Skills and Qualities:
  • Personable and engaged team member.
  • Adaptive and fast learner.
  • Highly organized in process.
  • Able to balance multiple tasks and deadlines throughout the day and work week.
  • Creative and collaborative.
  • Takes direction well and can complete tasks independently when required.
  • Strong written and verbal communication skills.
  • Seeks feedback and improvement on a consistent basis.
  • Puts mission first.

Experience and Education:

Associates degree or equivalent experience in healthcare administration. 2 years of administrative support preferred. Proficient with Microsoft products and platforms.

About the Company

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The Hire Llc