Position Summary
The High School Business Manager is responsible for deposit, disbursement, and accounting for Student Activity Fund and Vocational Education funds. It is the School Department's policy that cash receipts be deposited and cash disbursement made from authorized documentation, consistent with established procedures.
Essential Functions & Responsibilities
The responsibilities listed below reflect the primary duties of the position; the omission of specific statements of duties does not exclude them from the role. Additional responsibilities that are similar, related, or a logical assignment to the position may be assigned as needed to meet program, legal, or operational needs.
Cash Receipts Procedures:
The Business Manager performs the Following tasks:
- Collect, count, and deposit CTE revenue from school shops, the school store, and High School Student Activity Fund departments.
- Issue receipts to departments, clubs, and teams for all cash received.
- Post Student Activity cash receipts to the appropriate department accounts in QuickBooks.
- Record all deposits in MUNIS and submit deposit documentation and MUNIS receipts to the Treasury Department.
- Process Culinary Arts cash receipts through the designated Culinary Arts account and retain all bank deposit slips for audit and recordkeeping purposes.
- Process and record online AP Testing payments, enter transactions in MUNIS, and record with the Treasury Department.
- Process and record online UniBank payments as needed, enter transactions in MUNIS, and record with the Treasury Department.
- Maintain accurate financial records and ensure all cash handling, deposits, and accounting procedures comply with district policies and internal controls.
Cash Disbursement Procedures:
Business Manager:
- Manage over 100 Student Activity Fund accounts.
- Process cash disbursement requests and verify required approvals and documentation.
- Ensure funds are available before preparing and issuing checks.
- Process deposits in MUNIS, issue receipts, and maintain accurate records.
- Record all transactions in QuickBooks.
- Assist and train new account holders on financial procedures.
- Communicate with account holders regarding account activity and requests.
- Maintain records for auditing and ensure compliance with district procedures.
Monthly Procedures:
Business Manager:
- Reconcile bank statements with accounting records and maintain reconciliation files.
- Transfer online AP Testing payments to the appropriate QuickBooks accounts.
- Transfer online UniBank payments to the appropriate QuickBooks accounts.
Other Business Manager Duties
- Acclimate and process new clubs, teams and accounts.
- Communicate with account holders, Finance, and the Treasury Department as needed.
- Perform bank transactions at Eastern Bank as needed.
- Collaborate with principals, assistant principals, the Athletic Director, and other stakeholders to support Student Activity operations.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position's essential functions.
- Physical Strength Requirements: Sedentary - Primarily seated work; may involve lifting or carrying items up to 10 lbs
- Posture & Movement Requirements: Frequently Sitting
- Sensory Requirements: Ability to perceive written information (near vision); Ability to hear and understand verbal instructions
- Work Environment: Work environment may include periods of moderate activity and frequent interruptions typical of a business office.
Qualifications, Knowledge, Abilities, & Skills
- SEU member strongly preferred
- Strong numerical aptitude and accurate recordkeeping skills
- Highly organized with excellent attention to detail
- Available to work during summer months and school vacation periods
- Knowledge of basic student activity fund management and financial recordkeeping practices
- Strong communication and interpersonal skills, with the ability to work effectively with students, faculty, and staff
- Excellent organizational, multitasking, and time-management skills
Reporting Relationships
- Position Reports to: The School Principal and Chief Financial Officer for SPS
Terms of Employment
- Position Type: Seasonal/ Yearly Employment
- August 2026 - June 2027
- Location: SOMERVILLE HIGH SCHOOL
- FLSA Classification: Exempt
- Compensation: $8,000 and 0.2 course release
Pre-Employment Requirements
MA Criminal Offender Record Information (CORI) Clearance
Fingerprints
The Somerville Public Schools does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, religion, disability, pregnancy, home status, marital/civil union status, sex/gender, gender identity, sexual orientation, citizenship status, place of birth, national origin, ancestry, cultural identity, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.