2026-A Accounts Payable Coordinator (4/2026)
Salary
$41,594.91 Annually
Location
Prattville City Hall, AL
Job Type
Full Time
Job Number
2026-A APC FI05 (4/2026)
Department
FINANCE
Opening Date
04/28/2026
Closing Date
5/12/2026 11:59 PM Central
JOB SUMMARY
This position is responsible for coordinating the citys accounts payable operations. The work consists of related technical and customer service duties. Successful performance ensures the accuracy and efficiency of city financial transactions. FLSA status is Non-Exempt.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
The following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related, or logical assignments for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions in this classification, but are determined by the normal requirements for this particular position.
PROCUREMENT CARD PROCESSING (40%)
Reconciles procurement card statements.
Matches purchase orders and support for procurement transactions.
Assists department in collecting credits due.
CHECK PROCESSING (35%)
Matches purchase orders and support for check runs.
Prepares and mails checks.
Coordinates City department check and vendor pick up.
Prepares and records cashier check requests.
Records ACH Processing.
ACCOUNTS PAYABLE DUTIES (15%)
Answers Accounts Payable questions for vendors and City departments.
Prepares accounts payable spreadsheet at year end.
Contacts City departments to update purchase orders to match invoices.
Enters requisitions for various transactions.
OTHER RELATED DUTIES (10%)
Retrieves files as requested.
Performs other duties as needed or assigned.
Files and requests certificate of liability.
MINIMUM QUALIFICATIONS
High School Diploma/GED is required.
Two (2) years of experience in administrative support with an emphasis on finance, accounting, and customer service.
Possession of or the ability to readily obtain a specialty certification through the Government Finance Officers Association.
MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS
The following requirements are normal for this classification. Specific requirements may not apply to all positions within this classification but are determined by the normal requirements for the particular position. The following list was developed through job analysis; however, it is not exhaustive and other duties may be required and assigned.
Job duties are typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. Employees occasionally lift light objects.
Job duties are typically performed in an office.
Job duties require the ability to deal with and relate to people beyond giving and receiving instructions.
Job duties require the ability to talk, express, or exchange ideas by means of spoken words and/or hear and perceive the nature of sounds by ear.
Job candidates must be able to adapt to and perform under moderate stress.
Job duties require regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
KNOWLEDGE, SKILLS, AND ABILITIES:
City of Prattville employees are required to obtain knowledge of the City of Prattville Policies and Procedures, and knowledge of their specific department rules, policies, and procedures. This job description does not necessarily include all the duties which may be required of individual employees in the classification. Job descriptions may be revised as needed.
Knowledge of department and city policies and procedures, and relevant federal, state, and local laws and regulations.
Knowledge of generally accepted accounting principles (GAAP).
Knowledge of accounts payable principles.
Knowledge of customer service principles and practices.
Knowledge of modern office practices and procedures.
Knowledge of computers and job-related software programs.
Knowledge of file management principles.
Skill in problem-solving.
Skill in prioritizing and organizing work.
Skill in the maintenance of files and records.
Skill in interpersonal relations.
Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
Skill in oral and written communication.
SUPPLEMENTAL INFORMATION:
Must provide proof of your legal right to work in the United States.
Must possess and maintain a valid drivers license.
Willing to work overtime.
Willing to cooperate with the workload of the department.
Willing to attend continuing education courses.
Willing to comply with City of Prattville rules and regulations.
Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.
EEOC COMMITMENT:
The City of Prattville is committed to maintaining equal employment opportunity by considering job applicants and employees for hiring and advancement on the basis of job-pertinent individual differences and not on the basis of extraneous factors such as race, color, religion, sex, national origin, physical and mental disability, marital status, sexual orientation, genetics, status as current or former uniformed service member, or any other classifications protected by law.
The City of Prattville offers a comprehensive benefits package including vacation, sick, and holiday leave as well as medical, dental, vision, and short term disability insurance.
Benefits coverage is effective on the first day of the month following a 30 day waiting period for new hires. Late enrollees are subject to approval by the insurance company.
Group Medical Benefits-Through Blue Cross and Blue Shield of Alabama, benefits provide members with hospitalization, office visits, and Prescription drugs (Administered through Express Scripts). Family, 2 person and individual plans are available. Complete benefits information is available in the plan document.
City of Prattville Health & Wellness Center-The City of Prattville offers an on-site wellness center to employees covered under the group health insurance plan. The Wellness Center offers convenient, co-pay free medical and prescription drug coverage for employees and their dependents.
Group Life Insurance-all regular employees receive a life insurance policy. Employees with less than 10 years of service receive a $10,000 policy and employees with 10 years of service or more receive a $20,000 policy.
Retirement-Through the Retirement Systems of Alabama, this benefit requires mandatory enrollment for all regular employees as of the first day of employment. Employees are classified as Tier I or Tier I (A) with the Retirement Systems of Alabama. The employee pays a percentage of all gross income specified by RSA. The City provides a matching amount determined by RSA.
A Tier I employee is an employee who was a member of the Retirement Systems of Alabama prior to January 1, 2013. A Tier I employee may retire if he/she has 25 years of retirement service, or is age 60 with 10 years of service with the Retirement Systems of Alabama. (Regular Members 5% of earnable compensation; Full time, Certified Firefighters and Law Enforcement Officers 6% of earnable compensation.)
A Tier I (A) employee is an employee who became a member of the Retirement Systems of Alabama after January 1, 2013, and by local resolution and Act 2019-32 by the Alabama Legislature became a Tier 1 employee. A Tier I (A) employee may retire if he/she has 25 years of retirement service, or is age 60 with 10 years of service with the Retirement Systems of Alabama. (Regular Members 7.5% of earnable compensation; Full time, Certified Firefighters and Law Enforcement Officers 8.5% of earnable compensation.)
Deferred Compensation (457 Plans)-Voluntary participation allows the employee to lower taxable income, and pay tax on the deferred income in the year of distribution. The City has 457 Plans through Nationwide Retirement, AIG Valic Financial Advisors, RSA-1, and Alabama Deferred Compensation. The employee may contribute up to the current allowable limits. All regular employees are eligible on the first day of employment.
Supplemental Insurance-Employees may obtain coverage for Dental, Cancer, Disability, Accident, and Life Insurance. The City of Prattville offers payroll deduction for supplemental insurance. The employee pays for all supplemental insurance coverage. You are eligible upon purchasing coverage and meeting eligibility requirements.
Flexible Spending Account-Allows employees to lower their taxable income by placing certain insurance premiums under this plan. Also, offers unreimbursed medical/dental expense benefits, as well as daycare expense benefits.
Vacation Leave-
8 Hour Employees
Vacation leave is earned at the following accrual rates for regular full-time employees.
Completed 6 months - 40 hours (5 days)
Completed 1 year - 40 hours (5 days)
Completed 2nd year through 9th year accrues 80 hours (10 days) per year
10 years through 15 years accrues 120 hours (15 days) per year
16 years and over accrues 160 hours (20 days) per year
The maximum vacation leave that may be accrued is 360 hours for 8-hour shift employees. The City administers the time and pays for accrued leave time.
12 Hour Employees (Watewater)
Vacation leave is earned at the following accrual rates for regular full-time employees.
Completed 6 months - 42 hours (3.5 days)
Completed 1 year - 42 hours (3.5 days)
Completed 2nd year through 9th year accrues 84 hours (7 days) per year
10 years through 15 years accrues 124 hours (10 days) per year
16 years and over accrues 168 hours (14 days) per year
The maximum vacation leave that may be accrued is 378 hours for 12-hour shift employees. The City administers the time and pays for accrued leave time.
24 Hour Employees (Fire)
Vacation leave is earned at the following accrual rates for regular full-time employees.
Completed 6 months - 60 hours (2.5 days)
Completed 1 year - 60 hours (2.5 days)
Completed 2nd year through 9th year accrues 120 hours (5 days) per year
10 years through 15 years accrues 180 hours (7.5 days) per year
16 years and over accrues 240 hours (10 days) per year
The maximum vacation leave that may be accrued is 504 hours for 24-hour shift employees. The City administers the time and pays for accrued leave time.
Sick Leave-
8 Hour Employees
Sick leave is earned at the rate of 80 hours per year with no accrual limit. Retiring employees have the option of receiving payment for the accrued sick leave (up to 360 hours) or converting the leave to service time. The City administers the time and pays for accrued sick leave. You are eligible upon completion of the first full pay period after your hire date.
12 Hour Employees (Wastewater)
Sick leave is earned at the rate of 84 hours per year with no accrual limit. Retiring employees have the option of receiving payment for the accrued sick leave (up to 378 hours) or converting the leave to service time. The City administers the time and pays for accrued sick leave. You are eligible upon completion of the first full pay period after your hire date.
24 Hour Employees (Fire)
Sick leave is earned at the rate of 120 hours per year with no accrual limit. Retiring employees have the option of receiving payment for the accrued sick leave (up to 504 hours) or converting the leave to service time. The City administers the time and pays for accrued sick leave. You are eligible upon completion of the first full pay period after your hire date.
Holidays-Twelve paid holidays per year. The City Council determines the holiday schedule for each fiscal year.
For Detailed Benefits information please visit our Benefits Web Page at www.prattvilleal.gov
01
This position requires a High School Diploma or GED from an accredited institution. Do you have a high school diploma or GED? Please attach documentation to the application.
02
Two (2) years of administrative support experience with an emphasis in finance, accounting, and customer service is preferred. Please explain in detail your experience in administrative support with an emphasis on finance, accounting, and customer service. These employers and/or volunteer experiences must be listed on your employment application with a description of your primary duties and responsibilities.
03
This position requires you to possess or have the ability to readily obtain a specialty certification through the Government Finance Officers Association. Do you possess or have the ability to readily obtain a specialty certification through the Government Finance Officers Association? Please attach certifications to your application.
Required Question
Employer City of Prattville
Address 101 West Main Street
Prattville, Alabama, 36067
Phone 334-595-0700
334-595-0700
Website http://www.prattvilleal.gov