2026-2027 Office Clerk III - Textbook

Job Title: Office Clerk III - Textbook

Reports to: Director

Dept./School: Division of Academics

Exemption Status/Test: Nonexempt

Pay Grade: Clerical Pay 3

Days: 226

Primary Purpose:

Support the efficient receiving, processing, inventory management, and distribution of textbooks. Ensure accurate tracking, organization, and timely delivery of instructional materials. During non-peak textbook periods, assist with campus or departmental needs.

Qualifications:

Education/Certification:

• High school diploma or GED
• Satisfactory fingerprinting background check (employee-paid fee)

Experience:

• Inventory, warehouse, or retail experience preferred

Major Responsibilities and Duties:

Textbook Operations & Inventory

• Receive, verify, and process incoming textbook shipments
• Barcode newly adopted textbooks and update inventory systems
• Sort, store, and organize materials according to established procedures
• Prepare and distribute textbooks for delivery to campuses
• Maintain accurate inventory records; perform periodic counts and resolve discrepancies
• Process requisitions and coordinate stock replenishment

Records Management

• Maintain physical and electronic files and inventory records
• Prepare materials for retention, purging, or digitization
• Compile reports and data as needed

Logistics Support

• Coordinate delivery timelines and assist with distribution
• Track items on loan, repair, or temporary assignment

Safety & Compliance

• Follow all safety procedures when operating equipment and handling materials
• Identify and report unsafe conditions
• Maintain tools and equipment in good working order

Other Duties

• Support campus or departmental needs during non-peak textbook periods
• Maintain confidentiality of student and district information
• Perform other duties as assigned

Working Conditions:

• Frequent standing, walking, bending, and lifting (up to 50 lbs daily)
• Work in warehouse, stockroom, and occasional outdoor environments
• Regular use of computers and standard office/warehouse equipment
• May require irregular hours during peak periods

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.