Submission for the position Hybrid Cancer Research Training and Education Coordination Administrative Manager - WVU Cancer Institute
Cancer Prevention and Control - Job Number 28822
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The WVU Cancer Institute at West Virginia University is currently accepting applications for a Hybrid Cancer Research Training and Education Coordination CRTEC Administrative Manager for Cancer Prevention and Control.
About the Opportunity
The CRTEC Administrative Manager is responsible for serving as the project manager for the WVU Cancer Institutes WVUCI Office of Cancer Research Training and Education Coordination CRTEC CRTEC components of the Cancer Center Support Grant CCSG application and cancer research training and education coordination across WVUCI research programs WVUCI Office of Community Outreach and Engagement COE and West Virginias Clinical and Translational Science Institute WVCTSI.
This role involves supervising all CRTEC staff organizing and managing all CRTEC required meetings retreats and seminars supporting the Associate Director for CRTEC and the Institute Director and providing strategic leadership and management support to various committees. This position oversees all aspects of program management for specified grants subcontracts or other projects manages day to day programming grant responsibilities budgets progress and continuation reports and grant applications and recruits maintains and supervises a program team to meet all deliverables. Duties may include other CPC or WVUCI projects and responsibilities.
The WVU Cancer Institute is a leading center for cancer care and research dedicated to advancing education treatment and outreach programs that improve patient outcomes and the CRTEC Office is a critical component of that work. The CCSG CRTEC Manager will play a pivotal role in fostering the institutes mission to promote knowledge-sharing and professional growth within the medical community. Work effort enhances university-wide state regional and national partnerships delivery of service educational offerings community engagement and WVUCI image.
This position participates in and contributes to the mission vision and strategic plan of WVUCI and Department of Cancer Prevention and Control CPC it is integral to the WVUCIs journey to National Cancer Institute NCI cancer center designation. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits including:
•37.5-hour work week •13 paid holidays staff holiday calendar •24 annual leave vacation days per year employee leave •18 sick days per year for when youre ill for when you need time to care for sick family for your own or your familys regularly scheduled medical appointments.
Who is family for the purpose of this leave A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof
WVU offers a range of health insurance and other benefits 401a retirement savings with 6 employee contribution match eligibility to continue health insurance and other retiree perks. Looking for more retirement benefits information Check out retirement health insurance benefits retirement income and FAQs.
Wellness programs
What Youll Do
Progress Tracking and Program Development
•Develop and manage the strategic plan for the CRTEC component of the CCSG competitive application including progress reports and other information requested by the NCI. •Provide meaningful strategic and technical guidance to the Associate Director for Cancer Research Education and Training Coordination and the Institute Director in the areas of CRTEC administration and management including program development planning implementation participant tracking evaluation and applied research. •Manage the design and dissemination of innovative culturally appropriate evidence-based programs and services aligned with NIHNCI Cancer Center Support Grant expectations. •Set priorities and goals identify new and shared approaches to ensure their efficient execution within budget constraints and assess fiscal and resource requirements. •Manage facilitate and execute upon CRTEC components of CCSG grant and programmatic tracking through excellence in reporting charting databases and other communications and analytic tools. •Work collaboratively with WVUCI leadership to drive and oversee progress of CRTEC specific goals and agendas. •Troubleshoot challenges while simultaneously identifying methods for improvement. •Address complex issues and inquiries that fall outside standard policies and procedures and devise effective solutions that resolve concerns. •Collaborate with external partners to effectively promote and support WVUCI and CRTEC research initiatives at the state regional and national levels. •Prepare and deliver new proposals for funding and ensure the continuation of existing programs grants and contracts. •Oversee and supervise the creation and dissemination of cancer information through the development of resources such as handouts flyers presentations internal and external communications videos photographs posters infographics social media websites etc. These materials are relevant to both internal and external stakeholders. •Prepare academic and professional publications and conference presentations to disseminate CRTEC programmatic activity and impact.
Documentation and Database Management
•Serve as a lead in developing and managing a strategic database of CRTEC-related NCI-required documentation including meeting minutes all internal and external advisory committee reports etc. •Maintain and manage documentation and databases to ensure accurate record-keeping easy access to information and adherence to organizational and regulatory requirements. •Oversee the collection organization analysis and reporting of data to support informed decision-making and strategic planning. •Develop and enforce best practices for documentation and database usage to enhance organizational efficiency and accuracy. •Ensure data accuracy integrity and consistency while developing key metrics and performance indicators to maximize and improve the overall effectiveness of the CRTEC component of CCSG application. •Provide day-to-day administration and strategic oversight for the CRTEC Internal Advisory Committee.
Data and Metrics Management
•Administer the strategic management of high-quality CRTEC CCSG-relevant materials and data. •Oversee the creation and execution of the units comprehensive data and metrics management plan working in collaboration with both internal and external stakeholders. •Lead the collection interpretation and reporting of essential data and metrics to enable strategic decision-making support key initiatives and assess organizational performance effectively. •Manage the design implementation and maintenance of data systems and tools to ensure the accurate and efficient collection of organizational metrics. •Establish and track key performance indicators to evaluate progress toward strategic objectives and recommend data-driven improvements.
Management Support
•Administer the CRTEC Office cancer-focused education and training programs and CRTEC Internal Advisory Committee including tracking program applicants coordinating reviews tracking program participants and alumni and monitoring ROI Return on Investment. •Recruit hire train and assess performance for all CRTEC staff and students. •Support organizational leadership by providing strategic guidance coordinating administrative functions and ensuring the seamless execution of management objectives to drive overall operational success. •Coordinate and streamline communication between leadership and various departments and programs to ensure clarity and alignment. •Propose and implement solutions to improve operational efficient and resource management. •Provide guidance and support for all CRTEC-relevant meetings in accordance with NCI guidelines and expectations assist in preparing agendas maintaining minutes and tracking issues and decisions.
Meeting and Event Management
•Organize and manage all CRTEC CCSG required meetings retreats and seminars intra-programmatic meetings research seminars and scientific retreats. •Coordinate and manage the planning logistics and executions of CRTEC CCSG required meetings and events to ensure they run efficiently and effectively. •Maintain and develop all databases related to CRTEC NCI-required benchmarking metrics. •Develop new databases and analytics in response to leadership needs and CRTEC CCSG guidelines. •Abstract data from multiple databases and report trend data for all metrics. •Develop and maintain CRTEC metric dashboards for senior leaders. •Develop standard operating procedures for all CRTEC metrics reporting. •Ensure reports are accessible and regularly distributed to leadership. •Facilitate communication and partnering efforts between WVUCI COE CRTEC departmental and educationtraining program leadership. •Manage budgets resources and vendor relationships to deliver high-quality events within financial constraints.
Staff Oversight
•With CRTEC growth strategically oversee and manage all CRTEC support staff Program Coordinators for K-12 Undergraduate Graduate and Post-Graduate programs Event Coordinator to ensure effective performance collaboration and alignment with organizational goals fostering a productive and supportive work environment. •Develop and implement staff training and development programs to enhance skills and productivity. •Monitor team performance and provide constructive feedback to drive continuous improvement. •Conduct regular performance evaluations and address areas for growth and development. •Ensure proper delegation of tasks and responsibilities to optimize workflow and efficiency.
Participate in Cancer Prevention and Control CPC activities.
•Participate in the implementation of the mission vision and strategic plan of WVU Cancer Institute WVUCI Department of Cancer Prevention and Control CPC and the Office of Community Outreach and Education. •Attend statewide initiatives such as Mountains of Hope community events and partner collaborations etc. •Function as a member of the CPC staff and participate in staff meetings required conferences training seminars program meetings regular team meetings etc. Includes conferences and training seminars provided by the WVUCI Mountains of Hope MOH Cancer Coalition and other relevant entities. •Complete all required WVU trainings and certifications. •Develop and deliver presentations on CRTEC cancer screening health literacy and cultural competency as needed. •Represent WVUCI andor CPC at state regional and national meetings and conferences. •Assist with development of cancer educational and small media resources. •Submit articles abstracts and posters to promote programmatic work and outreach of CPC. •Seek and apply for additional funding opportunities for WVUCI and CPC projects. •Collaborate with other WVUCI and CPC staff and programs to extend the reach of CPC. •Participate in and contribute to regular CPC staff meetings. •Assist with other CPC program activities as requested by leadership.
Knowledge, Skills, and Abilities
West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees. From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser and the technology-intensive programs at WVU Tech in Beckley the contributions of WVU employees resonate across the state touching lives and shaping futures. At WVU you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service curiosity respect accountability and appreciation - unite us as