(Hybrid) Administrative Assistant Senior - Cancer Institute/Clinical Research Tr
West Virginia University
Morgantown, WV
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JOB DETAILS
LOCATION
Morgantown, WV
POSTED
30+ days ago
The WVU Cancer Institute at West Virginia University is currently accepting applications for a (Hybrid) Administrative Assistant Senior with the Clinical Research Unit.
About the Opportunity
This position provides administrative support to the Director and Staff of the Clinical Research Unit (CRU) at the West Virginia University Cancer Institute (WVUCI).
This position provides program, as well as direct internal and external client support services. Responds to inquiries and independently resolves matters of low to moderate complexity. Responsibilities require some judgment, resourcefulness, and originality, but diverse guides and precedents are usually available to apply or adapt to the circumstances. Work effort has considerable impact on client services, program and project image, with potential legal liabilities.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
37.5-hour work week
13 paid holidays (staff holiday calendar)
15 annual leave (vacation) days per year or more based on years of service (employee leave)
18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
WVU offers a range of health insurance and other benefits
401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
Wellness programs
What You'll Do
Oversees key office administrative duties such as supply ordering, inventory, mail delivery, centralized phone and email contact.
Receives CRU visitors, vendors and investigators.
Assists in document collection from the Principal Investigator, Co- Investigator, Research staff, nurses for IRB submissions and protocol compliance.
Maintain CVs, Licenses, NCI Registrations, IRB required training certifications, Lab certification files for all WVUCI sites, including affiliate locations.
Assists in maintaining protocol regulatory binders.
Compiles study documents and patients charts for shipment to off-site storage or archiving.
Contacts Sponsors when protocols files are eligible for destruction.
Performs data input into the OnCore database.
Manages scheduling for CRU meetings and external monitors, locating meeting rooms, catering and other required items as necessary, documenting on centralized unit Outlook calendars.
Produces meeting agendas and meeting minutes for staff and leadership meetings as necessary.
Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
Assists in budget and contract routing to the WVU Office of Sponsored Programs.
Coordinates the WVUCI Protocol Review and monitoring committee, including setting agendas, meeting minutes and updating status in OnCore.
Pay Grade: 17
Qualifications
Bachelor's... For full info follow application link.
West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
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