*Administrative Assistant III - Academic Support and Student Success

• Administrative Assistant III - Academic Support and Student Success

Salary

$16.45 - $18.26 Hourly

Location

Main Campus, 2200 E. Red River, Victoria, TX

Job Type

Full Time

Job Number

201400890

Division

Instruction

Department

Academic Support and Student Success

Opening Date

06/15/2026

• Description
• Benefits

Position Summary

The Academic Support and Student Success Department is recruiting for one full time Administrative Assistant III. This position is responsible for providing administrative and operational support for the Department, including office management, communication with faculty, staff, students, and the public; preparation and distribution of correspondence, schedules, reports, and instructional materials; maintenance of departmental records and budgets; coordination of scheduling and events.

Duties & Responsibilities

Duties include, but are not limited to, the following:

• Assist the Dean of Academic Support and Student Success, including correspondence, calendar management, meeting coordination and reporting.
• Serves as the primary point of contact for students, faculty and visitors to the Total Learning Center.
• Answer phones, distribute mail, monitor department email accounts and respond to student inquiries.
• Schedule Learning Lab and Success Coaching appointments through the appropriate appointment management system.
• Schedule all meetings, training and room reservations through EMS.
• Process departmental paperwork including purchase orders, invoices, travel reimbursements, substitute reports, check requests, payroll reports and procurement card expense reports.
• Monitor, track, and maintain departmental budgets, purchasing records, invoices and expenditures.
• Assist with development, entry, proofing and maintenance of course schedules in Banner and EMS.
• Publish and maintain classroom and final exam room assignments and update room posting as needed.
• Assist students and faculty during registration periods and provide support utilizing Banner and related systems.
• Collect, organize, and maintain instructor syllabi, faculty profiles, curriculum vitae, course evaluations, reports and other departmental records.
• Supervise, train, and coordinate TLC student workers and support staff as assigned.
• Coordinate logistics for training, meetings, workshops, and departmental events, including agendas, materials, sign-in sheets, meals and supplies.
• Contact and assist with student outreach and provide support for Learning Assistant and Success Coaching STAR students.
• Prepare meeting minutes and maintain departmental documentation and electronic filing systems.
• Maintain communication with all TLC part-time employees regarding deadlines, training, grading, drop/withdrawal procedures and college processes.
• Maintain and update departmental and TLC webpages and related informational materials.
• Inventory, order, stock, and distribute office, classroom, refreshment center, instructional supplies and equipment.
• Maintain and transport COW laptops and other departmental technology equipment as needed.
• Assist with annual planning, goals and objectives, mid-year and end-of-year reports, memberships, committees and special projects.
• Perform other duties as assigned.

Qualifications

• Associate degree required in a related field or four years administrative experience in lieu of a degree
• Three years, minimal, of experience in an administrative position
• A clear understanding of and commitment to the philosophy of the comprehensive community college; commitment to the achievement of academic excellence
• Proficient in MS Word, MS Office Outlook, Excel, Access
• Operate equipment such as computers, fax machines, scanners, and copy machines.
• Excellent human relations and communications skills.
• Ability to relate to college administration, faculty, students, and the public in a positive, courteous, and tactful manner.
• Ability to successfully manage multiple projects.
• Display discretion in matters concerning confidentiality and the ability to maintain confidential and time-sensitive material.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, keypads, etc. Will be required to sit and reach with hands and arms as well as sit, stand, and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to the computer screen. Hearing light to moderate sounds is required for this job. The noise level in the work environment is usually moderate.

The following benefits apply to all full-time positions scheduled to work 30 hours or more each week. These full-time positions are also eligible to participate in our TRS retirement plan.

Victoria College offers an excellent benefit package for eligible employees that includes group insurance as well as a generous amount of paid time off:

Group Insurance

Health insurance

• Full-time employees: 100% VC paid; employee pays 50% for dependents
• Coverage for the new employee/dependents is effective on the 1st of the month following a 60-day waiting period

Optional benefits - available at group rates

• Coverage for the new employee/dependents is effective on the 1st of the month following hire date
• Flexible Spending Accounts - health and dependent care
• Dental
• Vision
• Term Life
• Short and long-term disability
• Accidental death & dismemberment
• As an added benefit, Victoria College issues a credit of up to $30 each month to full-time employees to help offset the cost of premiums

Supplemental benefits - offered through Globe Life

Retirement

Participation in the Teacher Retirement System is mandatory (ORP option for eligible employees)

• Currently, the employee contribution is 8.25%. The state and Victoria College, together, contribute 8.25%
• Social security is deducted each pay period
• Payroll deduction for 403-b and 457 deferred compensation plans are available

Other Benefits

• Workers compensation insurance
• Direct payroll deposit
• Tuition waiver for benefits eligible employees and their dependents through age 25
• Use of the Sports Center which includes treadmills, rowing machines, exercise classes, etc.
• Technology training

Paid Time Off

• Vacation for eligible employees (does not apply to faculty positions). Effective 90 days after start date

• Full-time employees: 80 hours up to 10 years of service then 120 hours for 10+ years of service

• Sick leave

• Full-time employees: accrues at 8 hours each month

• Developmental and professional leave

• One week at Thanksgiving

• Two weeks for Winter Break

• One week for Spring Break

• Regular holidays

• Labor Day

• Martin Luther King, Jr. Day

• Good Friday

• Memorial Day

• Juneteenth

• Independence Day

• Non-faculty employees get Fridays off during the summer

Note: Applicants who travel over 200 miles round trip will be reimbursed up to $500 for travel expenses according to the travel reimbursement procedure. However, applicants who decline employment offers will not be reimbursed. Travel reimbursements are not processed until after all interviews have concluded and an offer of employment has been extended to and accepted by the candidate selected for hire.

Employer Victoria College

Address 2200 E. Red River

Victoria, Texas, 77901

Phone 361-582-2459

361-572-6463

Website http://agency.governmentjobs.com/victoriacollege/default.cfm