Visual Arts Program Coordinator

Visual Arts Program Coordinator (Part-Time)

Organization: Inquilinos Boricuas en Acción, Inc.
Location: Boston, MA
FLSA Classification: Non - Exempt
Supervisor: Arts Program Director

ORGANIZATION DESCRIPTION: Established in 1968, IBA - Inquilinos Boricuas en Acción is a dynamic community development corporation in Boston's South End. IBA's mission is to empower and engage individuals and families to improve their lives through high-quality affordable housing, education, and arts programs.

This position is for you if you:

• Are looking for a Part-Time, In-Person role within Boston's South End community. 
• Want to be part of a mission-driven organization serving the needs of Boston's Puerto Rican and globally diverse community.
• Have a highly positive and enthusiastic style; capable of motivating others.
  Love Latino arts and culture.
• Have a passion for planning large scale events.
• Enjoy making a difference.
• Are an Innovative thinker or visionary.
• Are a problem solver.
• Like working collaboratively to achieve excellence

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Gallery & Curatorial Coordination

• Plans, manages, and executes all visual arts exhibitions and related educational programs.
• Oversees the full curatorial lifecycle, including artist identification, calls-to-artists, portfolio review, interviews, selection, installation, de-installation, openings, talks, and closings.
• Coordinates exhibition logistics: artwork handling, timelines, artist agreements, and collection of marketing materials.
• Maintains regular gallery hours and manage the gallery calendar at least six months in advance.
• Collaborates with Marketing to advertise exhibitions and ensure timely submission of images, wall text, and artist information.
• Prepares volunteers and interns for basic gallery operations and visitor experience.
• Supports gallery sales processes and related data reporting in coordination with the Director of Arts.

Arts Education & Program Facilitation

• Facilitate arts workshops, talks, panels, and creative experiences across Early Education, Youth Development, Financial Empowerment, Resident Services, and Arts & Culture.
• Co-design culturally responsive programming with program directors and staff, aligned to exhibition themes and community needs.
• Support signature events (e.g., Festival Betances, Three Kings, Tito Puente Latin Series) and integrate exhibition-linked learning experiences.

Community Engagement & Partnerships

• Support program planning, scheduling, production timelines, and event execution.
• Compile and manage seasonal marketing and program materials (artist bios, images, videos, press content).
• Maintain accurate calendars, mailing lists, documentation, and internal communications.
• Coordinate volunteers and interns; collaborate with HR on recruitment as needed.
• Collaborate with the Arts Director and Operations Coordinator to align programming and maximize Arts Space utilization.

External Communication & Partnerships

• Represent IBA at internal/external meetings, trainings, forums, and conferences (some evenings/weekends required).
• Build and maintain relationships with artists, cultural organizations, and community partners.
• Support outreach and build trusting relationships with residents and stakeholders.

Facilities, Maintenance & IT Coordination

• Report and track facilities and maintenance needs to support gallery readiness and program delivery.
• Report and track IT needs that impact exhibitions and arts programming.

Data Monitoring & Evaluation

• Maintain monthly and annual data for exhibitions, workshops, attendance, and program activities.
• Support grant reporting and organizational data requirements; track program metrics and learning outcomes.

Other Duties

• Perform additional duties as needed to support organizational effectiveness.

GENERAL COMPETENCIES AND QUALIFICATIONS REQUIREMENTS

• Understanding of and advocacy for Latino visual arts; bilingual Spanish–English required.
• Bachelor's degree in Liberal Arts/Arts Management or related field preferred (Art History strongly preferred).
• Three years of comparable experience in arts programming, gallery coordination, or arts administration preferred.
• Excellent written and verbal communication; customer-service oriented.
• Strong administration, organization, and project management skills; ability to manage multiple deadlines.
• Experience with data tracking and reporting; high computer literacy, including spreadsheets, databases, and Salesforce.

COMPENSATION AND BENEFITS

IBA is proud to offer very competitive $37-$40 an hour, commensurate with experience, and a robust benefit plan that includes an 80/20 premium cost share for comprehensive health, dental and vision insurance; a generous HRA provided by the company ($9,450 or $18,900 based on single and family coverage) and other built in supports that significantly reduces or eliminates out of pocket medical expenses. We offer a 403b plan with annual employer contribution, and generous paid time off and free parking (limited availability).

Work Culture:

IBA is located in Boston's historic South End in the multiculturally rich community of Villa Victoria. We value teamwork and collaboration, believe in developing leaders and foster a culture of excellence. Our commitment to inclusion, equity, empowerment and community building is inherent in IBA's mission, imbedded in our values and demonstrated in the ways we work together to achieve mission impact and outcome goal.

To apply please submit a resume and cover letter to: ibaboston.isolvedhire.com

As an EOE/AA employer, IBA will not discriminate in its employment practices due to an applicant's race, color, religion, sex, national origin, sexual orientation, gender identification, veteran, or disability status.