Vendor Management Administrator

Job Title: Vendor Management Administrator
Location: Tulsa, OK
Type: Direct Hire
Compensation: $100,000 - $110,000 annually
Contractor Work Model: Onsite

Vendor Management Administrator

Position Summary
The Vendor Management Administrator supports the organization’s vendor management function by overseeing vendor selection, due diligence, contract administration, and ongoing vendor relationships. This role partners closely with internal stakeholders to ensure vendors are aligned with organizational goals, contracts are compliant, and vendor performance meets established expectations. The position also supports continuous improvement initiatives related to sourcing, risk management, and vendor operations.

Key Responsibilities

• Support the selection, evaluation, and onboarding of vendors across the organization

• Serve as a primary point of contact between internal stakeholders and external vendors

• Monitor vendor performance using established metrics and report outcomes to leadership

• Manage contract documentation to ensure accuracy, compliance, and timely renewals

• Oversee contract modifications, change orders, and compliance requirements

• Conduct initial and ongoing risk assessments related to vendor services and relationships

• Assist in developing and maintaining vendor risk mitigation and closeout plans

• Analyze vendor and program data to identify trends and opportunities for improvement

• Collaborate with internal teams to enhance vendor processes and sourcing strategies

• Support policy and procedure development related to vendor management

• Perform additional duties as assigned

Qualifications

• Strong written, verbal, and interpersonal communication skills

• Ability to build and maintain effective working relationships with vendors and internal teams

• Strong analytical, organizational, and problem-solving abilities

• Ability to make informed recommendations based on research and data

• Proficiency in Microsoft Office applications

• Ability to meet applicable background and compliance requirements

Education & Experience

• Bachelor’s degree required

• Advanced degree preferred but not required

• Five or more years of experience in vendor management, procurement, process improvement, or a related field

• Experience with contract management, negotiation, analytics, and relationship management

• Proven ability to drive cost savings and cost avoidance initiatives

• Prior experience in procurement, consulting, outsourcing, or regulated industries preferred

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.