TES Advancement Accounts Payable Specialist

Auburn University Advancement is excited to begin the search for a TES Accounts Payable Specialist to perform accounting duties such as auditing, analyzing, reconciling and processing vouchers and reports.

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

• Assistance in the place of a regular employee who is absent for a specified period of time
• Additional assistance during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU students are not eligible for TES.

• Audits purchasing card reconciliations, travel vouchers and other financial documents to ensure all expenditures are made in accordance with state regulations and University guidelines.
• Corresponds with campus departments, concerning invoices, vouchers and other financial documents that do not conform with policies and procedures.
• May review purchasing card reports received from the financial institutions and act as a liaison between the University and the financial institution.
• May schedule and conduct purchasing card reconciliation sessions for departmental reconciliation designees.
• Performs administrative duties to include entering/storing data, generating listings/reports, making database inquiries, preparing spreadsheets and coordinating system maintenance and upgrades.
• Audits and submits vouchers for ACH/check production.
• Monitors the purchasing card general ledger account to ensure that it is in balance at month end.
• Schedules and conducts training sessions for employees as needed.

Level I

• High school diploma or equivalent plus 4 years experience OR
• Associate’s degree plus 2 years of experience OR
• Bachelor’s degree 

Level II

• High school diploma or equivalent plus 6 years experience OR
• Associate’s degree plus 4 years of experience OR
• Bachelor’s degree plus 2 years of experience

Scope of Experience: Experience in financial support services involving accounts payable, purchase card reconciliation, and/or procurement