Temporary Executive Assistant
Beacon Hill
Boston, MA
Our client, a leading private equity firm in Boston, MA, is seeking a highly polished Executive Assistant for a 6‑month maternity leave coverage beginning February 13th and running through August. This role is fully onsite, working 9:00 AM-5:00 PM, it is paying $42/hour and requires someone who is dependable, flexible, and able to support a collaborative admin team.
Key Responsibilities
Calendar & Outlook Management
- Manage complex executive calendars with accuracy and strong judgment
- Schedule meetings quickly while balancing shifting priorities and stakeholder needs
- Assess urgency, understand involved parties, and coordinate efficiently
- Utilize Outlook features to anticipate needs and handle requests proactively
Travel Coordination
- Complete travel requests promptly and accurately
- Review calendars to confirm logistics, meeting details, and locations
- Present efficient flight and hotel options with clear comparisons
- Manage special requests, approvals, and last‑minute changes
- Communicate booking issues quickly and provide practical alternatives
Software & Technical Skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Familiar with OneNote, Adobe PDF tools, and standard office equipment
- Skilled in virtual meeting platforms such as Zoom
- Experienced with expense reporting systems, including Concur
Communication & Team Support
- Provide timely, clear communication with executives and the admin team
- Demonstrate assertiveness when handling time‑sensitive or high‑priority matters
- Manage incoming requests thoughtfully and adapt to individual preferences
- Reduce inbox clutter by consolidating updates and sharing key information efficiently
What They're Looking For
- Prior Executive Assistant experience supporting senior leaders
- Industry experience in private equity or financial services preferred
- Heavy travel coordination and expense reporting background
- A reliable, consistent presence with minimal time off
- A flexible team player willing to support the broader admin group
- Someone who respects and prioritizes the schedules of other admins
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)