Sr. Project Coordinator

As a Senior Project Coordinator you will be involved in the life cycle management, financial management and close out of multiple projects to ensure completion to customer requirements within set deadlines

Primary Responsibilities

• Manages all aspects of the branch’s projects, including production, invoicing, budget, and client relations; to ensure compliance with the project contracts
• Develops and communicates scheduling needs, manages change orders, project procedures, and equipment resources needed to complete accurate and timely project production
• Engages with all relevant stakeholders proactively, including business partners, general contractors, customers and regulatory bodies that will have influence over project success
• Coordinates with operations team to identify project risk and negotiate change orders with relevant stakeholders to ensure efficient and effective project production
• Monitors project status and provides daily project reports and monthly branch billing reports to branch leadership team
• Supports and promotes project safety by ensuring compliance with project safety programs and required owner safety policies
• Negotiates dispute and provides resolutions with the relevant stakeholders
• Ensures accurate paperwork is maintained for each project and that all supporting documentation is compiled, stored and readily available for inspection or query
• Leads project closeout procedures, finalizing contract paperwork, timely invoicing of projects, obtaining retainages, and working with management to resolve any project claims. Leads project debrief cycle to review all aspects of project work and completion
• Assists with project documentation governance aligned with company and client requirements
• Ensures project data integrity and documentation is accurate, timely and coordinated
• Participates in work-in-progress meetings and prepares specific information regarding the status of all costs and schedules for projects
• Maintains knowledge of Company’s values and strategic plan
• Performs other duties as assigned

Qualifications

• Demonstrate flexibility to effectively deal with changing priorities and timelines through analytical problem solving
• Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
• Ability to work both independently and in a collaborative team-oriented environment
• Display superior written, oral communication skills and effective listening skills
• Highly motivated, with a demonstrated passion for excellence and taking initiative
• Demonstrates strong work ethic and integrity, willing to do what it takes to get the job done right the first time
• Ability to analyze complex problems, draw relevant conclusions and implement appropriate solutions
• Ability to make quick decisions and commit to a clear course of action
• Ability to identify key issues and relationships relevant to achieving long range goals or vision
• Passion for safety, with the ability to help us ensure that nobody gets hurt

Education and/or Experience

• Bachelor’s Degree preferred
•  7+ years’ experience in a construction project management/coordination role
• Proficient in MS Office 365 products, internet, etc.
• Ability to read and interpret jobsite drawings, blueprints, and maps
• Ability to calculate intermediate figures such as percentages and discounts
• Valid CA Driver License and good driving record

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.