Sr. Project Coordinator

The Project Coordinator plays a critical role in supporting development, construction, and interior design projects by managing schedules, budgets, documentation, and communication across multiple stakeholders. This position combines project coordination with administrative and financial responsibilities, ensuring smooth execution from planning through completion. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment.

Client Details

Our client is a Developer with over 50 years in the Real Estate and Development industry. They focus mainly on multifamily projects, but also some commercial.

Description

Project Planning and Coordination:

• Drive end-to-end coordination of development, construction and interior design projects, ensuring alignment with timelines, budgets, and quality standards.
• Utilize Procore and advanced project management tools to develop schedules, monitor progress, and proactively mitigate risks.
• Facilitate stakeholder communication by organizing meetings, preparing agendas, and documenting actionable outcomes.
• Facilitate the application and approval process for all regulatory development and building permits.
• Oversee and manage critical documentation processes-including RFIs, submittals, change orders, and progress reports-ensuring accuracy and adherence to legal and safety requirements.
• Provide peer review of product data and submittals for accuracy, conformance, and completeness
• Collaborate with accounting and leadership to develop and maintain project budgets, ensuring financial accuracy

Financial Administration

• Collaborate with accounting and leadership to develop and maintain project budgets, ensuring financial accuracy and transparency.
• Review and process invoices, pay applications, and related documentation in alignment with company policies and timelines.
• Track project-related expenses, monitor variances, and provide regular financial reports to support informed decision-making.
• Maintain and update project budgets using advanced Excel functions (pivot tables, VLOOKUP) for precise financial control.
• Prepare and manage AIA contract documents and ensure accurate supporting documentation of change orders throughout the project lifecycle.
• Support Yardi data entry and ensure proper cost coding.

Procurement and Logistics

• Lead procurement operations by issuing purchase orders, verifying billing accuracy, and ensuring timely delivery of materials and equipment.
• Collaborate with accounting to maintain accurate purchase order records and financial documentation.
• Coordinate logistics for equipment and supplies, aligning delivery schedules with project timelines, and resolving supply chain challenges.
• Manage vendor relationships, maintain a comprehensive vendor database, and oversee account applications and compliance documentation.
• Monitor procurement budgets, track spending, and report variances to maintain financial accountability.

Profile

• Bachelor's degree in business administration, project management, construction management, or related field (preferred).
• Minimum 2+ years of experience in project coordination or construction administration; sitework, multifamily and / or mixed-use experience preferred.
• Proficiency in Microsoft Office Suite with advanced Excel skills (pivot tables, VLOOKUP).
• Proficiency in Procore project management software.
• Experience with AIA contract document administration.
• Strong organizational, communication, and problem-solving abilities.
• Ability to read and interpret construction drawings and technical specifications.

Job Offer

• Base
• 100% healthcare
• PTO
• 401K match

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.