SR OFFICE ADMINISTRATOR
Day Management Corporation
Longview, WA
JOB DETAILS
SALARY
$25–$28 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Analysis Skills, Billing, Bookkeeping, Credit and Collections, Customer Support/Service, Data Entry, Driver's License, HIV/AIDS (Acquired Immune Deficiency Syndrome), Insurance, Inventory Management, Liens, Mail Services, Medical Genetics, Military, Multitasking, Office Management, Order Management, Order Supplies, Organizational Skills, Past Due Accounts, People Management, Problem Solving Skills, Progress Reports, Purchase Orders, Purchasing/Procurement, Regulations, Revenue/Sales Reporting, Sales, Shipping/Receiving, Telephone Skills, Time Management, Vendor/Supplier Planning
LOCATION
Longview, WA
POSTED
30+ days ago
Level
Experienced
Job Location
Longview, WA
Position Type
Full Time
Salary Range
$25.00 - $28.00 Hourly
Travel Percentage
None
Job Shift
Day
Job Category
Admin - Clerical
Description
Summary: Position provides administrative support to the Service Center in the areas of billing, collections, customer service, purchasing, report generation and analysis, inventory control, payroll, shipping and receiving.
Supervisory Responsibilities: May supervise other administration staff.
Essential Functions: Tasks that must be performed by the person in this job. Reasonable accommodation(s) may be requested to enable individuals to perform the essential functions.
Ability to continually be organized, multi task, works under pressure / deadlines, in a positive and professional manner.
Review and update the payroll department on Prevailing Wage for employees falling under this requirement - must have knowledge for both State and Federal.
Responsible for processing and sending certified payroll.
Experience or familiarity with conditional/unconditional Lien Releases (contract forms)
Greet and provide service to customers in person and by phone; answer, route, and manage incoming phone calls in a professional and courteous manner. Transfer phones to answering service during off hours.
Contact customers by phone, per collection procedures, to arrange for payment on past due accounts in a firm yet courteous manner, per established deadlines.
Perform accurate and fast data entry to record: payroll hours / billable hours, product & service orders, new warranties, warranty claims, sales, work orders, maintenance contracts, purchases, subcontractor / vendor / customer invoices.
Manage and balance petty cash and billable vs. payroll hours (work in progress reports).
Act as dispatcher for technicians to coordinate and schedule customer, vendor, and support personnel service calls, pickups, deliveries.
Generate, print, analyze, and resolve issues from reports about: sales, purchases, expenses, coding, customer accounts, invoiced but not billed, inventory, etc.
Manager and order parts, office supplies, restock other office and inventory items.
Provide administrative support including preparing and sending documents.
Lock / Unlock property gates and/or building doors, set security alarms morning and evening.
Other duties as assigned.
Non Essential Functions: Tasks that may or may not be performed by the person in this job.
Receive incoming / prepare outgoing shipments; route to appropriate department / ship via appropriate carrier.
Leave the office to purchase money orders with cash, go to post office, bank, etc.
Filing or other duties may be assigned.
Qualifications
Education and/or Experience:
High School diploma or general education degree (GED); or 5 years related experience and/or training; or equivalent combination of education and experience; previous experience in dispatching, office management, bookkeeping, collections, or billing is preferred.
Licenses, Certifications:
Valid driver license and insurance. Ideal candidate will be notary certified or be able to obtain certification as Notary Public.
Day Wireless Systems (DWS) and Reliance Connects is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: DWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at DWS are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. DWS will not tolerate discrimination or harassment based on any of these characteristics. DWS encourages applicants of all ages.
About the Company
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