Sr. Marketing Coordinator
HKS, Inc
Seattle, WA
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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Adobe Illustrator, Adobe InDesign, Adobe Photoshop, Best Practices, Bid Packages, Communication Skills, Content Development, Continuous Improvement, Customer Relationship Management (CRM) Systems, Data Quality, Detail Oriented, Document Management, EEO Regulations, Editing, Equal Employment Opportunity (EEO), Establish Priorities, File Maintenance, Interpersonal Skills, Leadership, Maintain Compliance, Marketing, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, People Management, Policy Implementation, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Process Improvement, Process Management, Project Schedule, Quality Control, Regulatory Compliance, Request for Proposals (RFP), Requirements Management, Requirements Validation/Verification, Source Code/Configuration Management (SCM), Staff Requirements, State Laws and Regulations, Team Player, Time Management, Writing Skills
LOCATION
Seattle, WA
POSTED
30+ days ago
Manages the pursuit process ensuring accuracy, compliance, and momentum across pursuits, coordinating information, materials, and stakeholders to support high-quality, on-time submissions. Owns pursuit coordination and document management with high attention to detail while progressively taking on greater responsibility for content development, quality control, and process leadership. Anticipates pursuit needs, applies firm standards, and proactively supports team success in alignment with firm values and goals.
Responsibilities:
Leads coordination of pursuit submission process, supporting go/no-go efforts and managing pursuit requirements, schedules, assignments and deadlines with minimal guidance from senior marketers
Manages pursuit momentum and execution, anticipating next steps, clarifying expectations, and proactively addressing gaps to keep pursuits on track
Coordinates and collaborates on the preparation of qualifications packages, proposal submissions and interview collateral, including text editing, graphic layout, resumes, and project schedules, while working within firm brand standards
Ensures compliance with RFP requirements, confirming all client instructions, formatting, and submission criteria are met accurately and consistently
Applies firm pursuit playbooks and templates consistently, contributing to continuous improvement of pursuit processes
Manages complex document assembly and version control, ensuring accuracy, consistency, and clarity across drafts and final deliverables
Identifies gaps in pursuit requirements and escalates issues early with recommended solutions
Enters, maintains and manages pursuit information into CRM and Asana systems, ensuring data accuracy, completeness, and visibility for reporting and tracking purposes
Maintains organized files and updates project information within firm databases utilizing standardized formats, naming conventions, and filing structures to support team efficiency and reuse
Maintains and manages boiler plate and reusable content, partnering with marketing team to ensure materials remain current, accurate, and aligned with firm messaging
Creates, maintains, and updates marketing resource materials, working with senior marketers to support pursuit readiness and consistency
Monitors accuracy, timeliness, and workload, while minimizing rework through strong attention to detail, prioritization, and adherence to establish processes
Provides guidance and direction to entry-level staff, as appropriate, supporting development and reinforcing pursuit standards and best practices
Supports first-draft writing and content development as needed, progressively increasing ownership of content quality and messaging over time
Qualifications:
Professional degree in Marketing or an equivalent combination of education and experience
Typically with 3+ years of professional services pursuit marketing experience
Proficiency in InDesign
Knowledge of Photoshop and Illustrator preferred
Proficiency in MS Office Suite, including Microsoft Word, Excel and PowerPoint
Strong writing skills with experience in graphically designed page layouts
Strong attention to detail, commitment to excellence, and timely delivery
Strong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse team
Strong organizational skills and the ability to work on multiple projects at the same time
Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
Ability to problem solve and apply innovative solutions
Ability to work collaboratively in a team environment, and independently manage priorities to deliver results
Ability to effectively meet deadlines at expected quality
Travel may be required
If you currently work for HKS, please submit your application via the Internal Careers Portal.
HKS is an EEO/AA Employer: M/F/Disabled/Veteran
HKS is an EEO/Affirmative Action Employer and committed to a policy of non-discrimination in all employment practices including, but not limited to, recruiting, hiring, training, advancement, compensation, and termination. HKS’ policies, including its Affirmative Action Programs, are designed to not only ensure legal compliance with state and federal anti-discrimination and retaliation laws, but to carry out the principles of equal employment opportunities in all job categories. Deliberate and conscious effort is made to make employment decisions that are consistent with these equal employment opportunity principles. HKS will recruit, hire, train, and promote persons in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, national origin, protected veteran status or disability; and ensure that all employment decisions are based only on valid job requirements. Employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination for filing a complaint, assisting or participating in an investigation, compliance evaluation or hearing, opposing and/or exercising any other right made unlawful by Executive Order 11246, Sections 503 and 38 USC 4212, as amended, or their implementing regulations, or any other Federal, State or local laws requiring equal opportunity.
About the Company
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