Sr. Administrative Assistant to the President/CEO
Sparks Group
Laurel, MD
Sparks Group has partnered with a leading credit union to identify a highly skilled Senior Administrative Assistant to support their President/CEO and senior executive leadership team. This is a high-visibility role supporting top-level leadership, requiring exceptional judgment, professionalism, and the ability to proactively manage complex scheduling, communications, and workflow priorities. The ideal candidate is a seasoned administrative professional with strong organizational instincts, excellent communication skills, and the ability to serve as a trusted liaison between executive leadership and internal/external stakeholders. In addition to executive support, this role will also oversee workflow coordination for administrative assistants supporting senior executives.
Responsibilities:
• Provide comprehensive administrative and project support to the President/CEO and senior management.
• Manage executive calendars, meetings, appointments, and communications.
• Anticipate scheduling conflicts and manage deadlines proactively.
• Screen calls, route inquiries, and professionally represent the executive office.
• Sort and prioritize executive correspondence.
• Arrange and coordinate on- and off-site meetings, including logistics, materials, agendas, and minutes.
• Maintain official corporate files and documentation in compliance with regulatory requirements.
• Participate in organizational projects, audits, initiatives, surveys, and strategic planning.
• Prepare and distribute materials for senior management and executive committee meetings.
• Coordinate workflows and scheduling for administrative assistants supporting senior executives.
• Serve as a team lead—providing coaching, direction, onboarding, and performance input.
• Support hiring and evaluation processes for administrative support roles.
• Draft, edit, and prepare confidential communications, reports, and presentations.
• Compile data and prepare reports through research, surveys, and interviews.
• Represent the executive office with internal teams, board members, business partners, and external organizations.
• Assist with budget preparation and petty cash reconciliation.
• Coordinate travel arrangements, hospitality, and conference planning.
• Support project teams focused on organizational improvements and strategic initiatives.
• Maintain confidentiality and compliance with organizational policies and regulatory standards.
Qualifications/Background Profile:
• Associate degree required; bachelor’s degree preferred.
• Minimum 5 years supporting senior executives in a complex or multi executive environment.
• Minimum 2 years providing workflow leadership or overseeing administrative staff.
• Strong proficiency in Microsoft Office (Word, Excel) and digital collaboration tools.
• Ability to type 60+ WPM; dictation/transcription experience preferred.
• Excellent written and verbal communication skills.
• Strong analytical, organizational, and problem solving skills.
• Ability to handle sensitive, confidential information with discretion.
• Must be available to work outside standard business hours as needed.
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This job is In-Person.
Pay Range: Hourly $39.00 to $48.00
We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.
Download the Sparks Group mobile app from Apple App Store or Google Play.
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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.
About the Company
Sparks Group
Bringing the Best People and the Best Companies Together Since 1970.
Sparks Group (formerly SPARKS, Sparks IT Solutions, and Sparks Personnel) is the Washington DC Area's leading temporary staffing and full-time recruiting services provider. Whether you are seeking your next opportunity or looking to add talent, Sparks Group is the ideal partner for you! Each of our four divisions (Sparks Office, Sparks Accounting & Finance, Sparks IT, and Sparks Creative) specializes in placing professionals in temporary/contract, temporary-to-full-time, and full-time roles across a diverse array of staffing categories, positions and levels including: office/administrative, customer service, human resources and talent acquisition, legal support, government and cleared personnel, mortgage/banking, accounting and finance, contracts and procurement, information technology and creative/marketing.
Sparks Group brings over four decades of experience placing professionals in challenging and rewarding positions at many of the area’s most prestigious organizations. Our primary focus is presenting opportunities that match each candidate’s skill-sets, experience levels, career objectives, and growth needs. Sparks Group has regularly ranked as one of the top US staffing and recruiting firms having been named to Inavero’s Best of Staffing Lists® for Client and Employee Satisfaction (2012-2017). Additionally, Sparks Group is proud to have been recently selected for other awards Staffing Industry Analysts’ 2017 Best Staffing Firms to Work For, Washington Business Journal Best Places to Work (2017), the Washington Post’s Top Workplaces® List (2017, 2014), Forbes® Best Professional Recruiting Firms (2017), and the National Capital Business Ethics Award.