Speaker Coordinator - Hybrid

Hook: Love the adrenaline of event week and the calm control of a perfect run‑of‑show? Join IRMI and turn speaker chaos into conference choreography.

The Role (think meeting planner): You'll own the speaker journey-from outreach to onsite-so every session starts on time, looks sharp, and meets CE requirements without a hitch. You'll partner with SMEs, marketing, A/V, and our CE vendor to keep presenters prepped, materials buttoned up, and compliance locked.

What You'll Do (high impact):

• Be the primary speaker point of contact-invites, briefings, reminders, and support
• Collect/format bios, abstracts, slides; route approvals; fact‑check for the app & guide
• Build and maintain sessions in Cvent; track travel/hotel/registrations
• Coordinate A/V and provide confident onsite speaker support
• Create/update CE materials; compile filings with our vendor; manage post‑event renewals
• Host quick speaker prep webinars and keep marketing & conference teams in sync

You Bring:

• Associate degree (or equivalent experience)
• Calm under pressure, stellar organization, and crisp communication
• Advanced Microsoft Office; working knowledge of Cvent, SharePoint, Smartsheet
• CE and/or P&C insurance familiarity is a plus

Schedule & Travel:

• Monday-Friday, 37.5 hours/week; conference travel required

Metaphor that fits our industry: You think like a risk manager-you build contingencies, eliminate single points of failure, and keep the program fully compliant, so speakers shine and attendees earn the credit they need.

Call to Action: Ready to run the show and make every session land flawlessly? Apply now and help us deliver conferences that perform as precisely as your plan.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://irmicareers.applicantpro.com/jobs/4020616-1090568.html