Speaker Coordinator - Hybrid

Hook: Love the adrenaline of event week and the calm control of a perfect run‑of‑show? Join IRMI and turn speaker chaos into conference choreography.

The Role (think meeting planner): You'll own the speaker journey-from outreach to onsite-so every session starts on time, looks sharp, and meets CE requirements without a hitch. You'll partner with SMEs, marketing, A/V, and our CE vendor to keep presenters prepped, materials buttoned up, and compliance locked.

What You'll Do (high impact):

• Be the primary speaker point of contact-invites, briefings, reminders, and support
• Collect/format bios, abstracts, slides; route approvals; fact‑check for the app & guide
• Build and maintain sessions in Cvent; track travel/hotel/registrations
• Coordinate A/V and provide confident onsite speaker support
• Create/update CE materials; compile filings with our vendor; manage post‑event renewals
• Host quick speaker prep webinars and keep marketing & conference teams in sync

You Bring:

• Associate degree (or equivalent experience)
• Calm under pressure, stellar organization, and crisp communication
• Advanced Microsoft Office; working knowledge of Cvent, SharePoint, Smartsheet
• CE and/or P&C insurance familiarity is a plus

Schedule & Travel:

• Monday–Friday, 37.5 hours/week; conference travel required

Metaphor that fits our industry: You think like a risk manager-you build contingencies, eliminate single points of failure, and keep the program fully compliant, so speakers shine and attendees earn the credit they need.

Call to Action: Ready to run the show and make every session land flawlessly? Apply now and help us deliver conferences that perform as precisely as your plan.