The Site Administrative Assistant provides administrative, scheduling, travel, and office support for remote camp operations, ensuring accurate records, smooth daily workflows, and professional communication while contributing to a safe and well‑organized camp environment.

Safety

• Identifyandhelpmitigatesafetyhazards
• Participateindailytoolboxmeetings
• Followsitesafetyprocedureswhenperformingtasks

Administrative

• Trackemployeeschedules,bookandtracktravelarrangementsinatimely,efficientandcost-effective manner; ensure all accounting documentation is in place
• Gatherandrecordappropriateemployee,contractorandvisitorinformationinatimelymanner;ensure that the personnel tracker is always up-to-date
• Setupandmaintainofficenetworkoflaptops,printersandphones
• Generatetentassignmentsforincomingpersonnel
• Assistwithnewhirepaperworkandproceduresinacompliantandpromptmanner
• Register personnel with timekeepingsystem, trainon its use and troubleshoot the application; gather signed time sheets at the end of the pay period
• Answer and direct phone calls
• Enterfuelloginformation;identifyandcommunicateanydiscrepancies
• Produce anddistribute professional memos, lettersand formsandposters
• Developandmaintainanofficefilingsystem
• Maintain inventoryandorder officesupplies
• Providegeneralsupporttovisitors
• Recordanddisseminateaccurateandprofessionalmeetingminutes
• Assistwithorientingnewstaff,visitorsandcontractors;maintainaccuraterecordoforientationcompletion
• Assist with bag searches
• Create and maintain updated electronic communication board information
• Facilitatearegularscheduleofvariedcamprecreationalactivities
• Collaborativelyproblem-solveandaddressineffectiveprocedures
• Assist with inventory management
• Photocopyandprintoutdocumentsonbehalfofothercolleagues
• Performdataentryandscandocuments
• Licensed drivers maybeaskedtotransportpersonneltoandfromflights
• Maybeaskedtoperiodicallyassistorworkinotherdepartments

Communication

• Reportallsafety,environmentalandsecurityincidentstothecompanyCompleteincident reports
• Answergeneralquestionsfromstaff,personnelandvisitors

QUALFICATIONS

Educationandtraining

• HighSchoolDiplomaorGED
• Officemanagementcoursework,certificationordegreepreferred

Experience

• Aminimumof1yearofexperienceinanadministrativeorclericalroleisrequired,workinaremote setting

Knowledge,SkillsandAbilities

• Ability toworkprofessionally and effectively aspart of ateam
• Skilled in the use of Word, Excel, Outlook, Teams, Adobe
• Excellentplanningand organizationalskills
• Abilitytoexercisegoodjudgement,discretionandmaintainconfidentiality
• Good verbal,reading,listening andwrittencommunicationskills
• Abilitytoworkwithattentiontodetailandahighlevelofaccuracy
• Skilledincommunicatingprofessionallyinperson,onthephoneandviaemail
• Abilitytoworkinabusyofficewithconstantinterruptions
• Ability to be flexible and adaptable to change
• Skill in prioritizing tasks in order to complete them in a timely manner
• Abilitytoperformlightwork,exertingupto20poundsofforceoccasionally,and/orupto10poundsof force frequently, and/or a negligible amount of force constantly to move objects
• Abilitytoworkforlongperiodsinaremotelocation

Working Conditions

• Requiredtoremainon-sitethroughout rotation.
• TraveltoUKMPworksitemaybeviasmallfixed-wingTravelonsiteandsurroundingareasisbyfour-wheeldrivevehicles,all-terrainvehicles,androtary-wingedaircraft
• WorktakesplaceinanofficetentonaremoteexplorationHowever,exposuretoinclementweather conditions(includingsnow,rain,windaswellasextremelywarmorcoldconditions)iscommon.

This is a seasonal position, expected to work from April to October, on a rotational schedule.