Shipping Planner

Summary

The Shipping Planner plays a critical role in supporting the Shipping (Deputy) Manager in overseeing all shipping and export activities across the Supply Chain Management Division II. This role ensures the timely, accurate, and cost-effective execution of all shipments—including onsite/offsite orders, subcontractor material supply, drop-shipments, vendor-managed inventory movements, and RMA material flows. The Shipping Planner ensures all operations comply with internal SOX controls and international trade regulations, while maintaining efficiency, accuracy, and strong cross-departmental communication.

Job Duties

• Support the Shipping (Deputy) Manager in departmental training and daily operational oversight.

• Plan, schedule, and execute all types of shipments, including orders, non-orders, repairs/maintenance, RMA, samples, and subcontractor consignments.

• Create and verify shipping documentation, including waybills, labels, packing slips, and commercial invoices.

• Perform export EEI filing in the ACE system per export regulations.

• Coordinate subcontractor material supply and drop-shipment handling, ensuring data accuracy in SAP.

• Manage company drop-shipments from multiple vendors, ensuring proof of delivery collection and compliance records.

• Monitor and reconcile vendor managed inventory (VMI/VOI) hubs' movements; update SAP records timely and accurately.

• Troubleshoot and resolve shipping exceptions, off-site delivery discrepancies, and material flow issues.

• Coordinate and schedule vendor-managed inventory material movements, ensuring on-time delivery and cost effectiveness.

• Support RMA material flows and ensure compliance with internal control standards.

• Communicate effectively with internal and external stakeholders to ensure smooth, compliant operations.

• Maintain accurate and organized shipping records for audit and compliance purposes.

• Perform other duties as assigned by the Shipping (Deputy) Manager.

Qualifications

• Bachelor’s degree in Supply Chain Management, Logistics, or related field preferred.

• 1–3 years of experience in shipping, receiving, or supply chain operations is a plus.

• Hands-on experience with SAP and export filing systems (ACE).

• Knowledge of export compliance, SOX internal controls, and international shipping practices.

• Strong attention to detail, accountability, and ability to maintain accurate records.

• Strong knowledge of SAP and shipping/export systems (ACE filing).

• Ability to troubleshoot shipment issues and resolve discrepancies and quickly.

• Excellent organizational skills to ensure accuracy, timeliness, and compliance.

• Strong communication and collaboration skills across departments and clients.

• Ability to manage multiple shipment types simultaneously under pressure.

• Familiarity with international trade regulations and SOX compliance.

• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, Outlook).

• Multilingual (English & Chinese) is a plus.

Location

This position is full-time and on-site at our Sugar Land, Texas, headquarters in Houston.

Why AOI?

In addition to a competitive salary, AOI offers

• Flexible and competitive health (medical, dental, vision) plans offer the employee with the right options to meet individual and family needs

• Employer matching on 401(k) deferrals

• Generous PTO policy, with unused PTO payout at end of the year

• Relocation package available within US

• Immigration sponsorships (Must be currently authorized to work in the US).