Senior Executive Assistant- Part Time
Joulé
San Rafael, CA
Location: San Rafael, CA
Type: Contract
Compensation: $30 - $39.72 hourly
Contractor Work Model: Hybrid (onsite day can be any day Mon-Thurs.)
Hours: 16 hours (1 day onsite, 1 day remote)
Overview
We are seeking an exceptional Senior Executive Assistant to support the external government affairs team. This opportunity requires a polished professional who thrives in a fast-paced, dynamic environment.
More than an administrative partner, the Senior Executive Assistant will serve as a trusted extension of this externally-facing team—anticipating needs, taking initiative, and creating leverage.
What You’ll Do
• Orchestrate complex scheduling, travel, communications, and offsite preparation with accuracy, and efficiency.
• Serve as a trusted liaison of external partners
• Partner in building and sustaining positive environment by supporting offsites, events, and initiatives that strengthen engagement.
• Leveraging digital tools—including emerging technologies like AI—to drive efficiency and unlock new ways of working.
• Draft, review, and refine executive-level communications, presentations, and reports with clarity, accuracy, and professional polish.
• Handle budgeting of group, including management of ARIBA contracts, PO generation, and invoicing.
• Prepare federally required reports.
What You Bring
• 10+ years of experience supporting C-suite or senior executives in complex, global, or high-growth organizations.
• A reputation for being proactive, kind, and highly attuned to anticipating the needs of executives.
• Demonstrated success managing senior leadership teams.
• Exceptional organizational skills with the ability to manage multiple, shifting priorities in high-pressure environments.
• Superior written and verbal communication skills, with executive-level polish.
• Strong problem-solving ability and creativity in approaching challenges.
• Proven fluency with modern digital tools and platforms; comfort guiding others in navigating emerging technologies.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Ref: #558-Scientific
About the Company
Joulé
With extensive scientific, clinical, and healthcare industry experience, Joulé recruiters excel at placing talent across core specialty areas:
- Scientific staffing for hard-to-find skills
Working across every scientific discipline, Joulé places biologists, chemists, scientists, technicians and other specialists.
- Clinical lifecycle recruiting
From research to regulations, safety to statistics, Joulé helps clients manage every stage of the clinical development lifecycle.
- Equipment calibration, maintenance and validation
Laboratory and facility support comes with a total quality commitment backed by ISO 9001:2008 certification.
- National healthcare recruitment
Trust Joulé’s extensive experience in physician, advanced practice provider and executive direct placement search.