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Senior Executive Assistant

Axelon Services Corporation

New York, NY

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JOB DETAILS
LOCATION
New York, NY
POSTED
4 days ago


Job Title: Senior Executive Assistant
Location: New York, NY
Pay: $35.00 - $38.00 per hour, negotiable based on experience

Global Financial Firm located in New York, NY has an immediate contract opportunity for an experienced Senior Executive Assistant.
  • This role is fully onsite.
  • Video/f2f interviews are required prior to all offers.
  • Expected work schedule is M-F onsite from 8:30 AM to 4:30 PM; role may have overtime.
  • Must have prior experience supporting an Investor Relations team or executives involved in financial reporting cycles, earnings preparation, investor meetings, rating agency interactions.
  • Must have experience working within a Finance organization, such as FP&A, Treasury, Controllers, or CFO level functions.
  • Must have experience interacting with very senior leaders.
  • Role is very fast-paced.
  • MUST have experience working for a large, global corporation with complex structures, matrixed teams, and rigorous reporting or regulatory timelines.


Responsibilities:

  • Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high-level support in a fast-paced environment.
  • Manage complex calendar day-to-day and align schedule with Head of IR’s preferences and priorities, along with a strong sense of urgency and understanding of business objectives and timelines.
  • Resolve conflicting requests independently based on knowledge of business and other priorities.
  • Serve as the point of contact for internal and external stakeholders ensuring timely communication and information flow to both Head of IR, Business Execution team, and direct reports.
  • Work closely with the Business Execution team as well as individuals across Finance and Client to prepare Head of IR with detailed agendas, presentations, and documents as well as follow up on key action items.
  • Manage all aspects of appointments/meetings (in-person, virtual, and hybrid), including monitoring attendance, requesting, reviewing, and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.).
  • Organize and execute executive events, including offsite meetings and investor/analysts’ engagements, ensuring all logistics are handled efficiently.
  • Prepare, reconcile, and track expense reports through Travel and Entertainment Expense system; review expense reports of others for review and sign-off.
  • Coordinate travel arrangements and develop detailed trip schedule/itinerary, including local meetings, flights, hotels, passports/visas, ground transport, meals, and appointments.
  • Collect various requests (e.g., meetings, actions, follow-ups, etc.) by engaging and corresponding with individuals and appropriately collate and track independently.
  • Build relationships and coordinate with other Executive Assistants; serve as backup support when required.
  • Order supplies and process invoices through Procure to Pay system.


Qualifications:

  • Proven and significant experience supporting senior C-Level executives with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization.
  • Exceptional organizational multitasking and problem-solving skills.
  • Critical thinking skills and ability to work and problem-solve proactively and independently.
  • Prioritization and workload management skills, including the ability to prioritize tasks in a fast-paced environment.
  • Excellent verbal and written communication skills, including experience communicating with senior-level executives.
  • Self-motivated and detail-oriented with excellent organizational skills.
  • Highly proficient in Microsoft Office (Outlook, Teams, OneDrive, PowerPoint, Word, and Excel) and Adobe Pro.
  • Strong business acumen and ability to learn business/functional priorities and timelines. Able to connect dots and translate to their own work.
  • Strong discretion and confidentiality.


Education:

  • Bachelor's/University degree or equivalent experience.

About the Company

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Axelon Services Corporation