Senior Executive Assistant
Jobot
Irvine, CA
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JOB DETAILS
SALARY
$42–$52 Per Hour
LOCATION
Irvine, CA
POSTED
4 days ago
This Jobot Consulting Job is hosted by: Tarek Hamzeh
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $42 - $52 per hour
A bit about us:
Overview
An established ultra-high-net-worth (UHNW) family office is seeking a seasoned Senior Executive Assistant to support multiple Principals across personal, philanthropic, and business matters. This is a highly visible, high-trust role supporting an exceptionally active family with complex schedules, frequent travel, and significant philanthropic and cultural commitments.
The environment is fast-paced, high-expectation, and deeply collaborative—best suited for someone who thrives on responsibility, takes pride in discretion, and enjoys being indispensable. The family office is known for being an excellent place to work with long-term stability and meaningful impact.
Why join us?
What Makes This Role Unique
Extremely high level of trust and autonomy
Direct support of ownership (family principals)
Exposure to philanthropy, cultural institutions, events, and complex logistics
High volume of real-time communication (Signal, email, phone)
Opportunity to become a long-term right hand within a respected family office
Job Details
Senior Executive Assistant – Ultra-High-Net-Worth Family Office
Location: Irvine / Corona del Mar, CA
Work Model: Primarily in-office with some local travel
Employment Type: Non-Exempt (Hourly)
Compensation: $41–$49/hour + overtime
Schedule: Monday–Friday with flexibility; occasional evenings/weekends required
Key Responsibilities
Manage high-volume, complex calendars across multiple principals and time zones
Act as gatekeeper and primary point of contact, triaging nonstop inbound communication
Protect principals’ privacy, confidentiality, and time at all times
Coordinate meetings, travel, events, healthcare logistics, and personal appointments
Prepare and distribute daily/weekly schedules with briefing materials
Track follow-ups and ensure execution of time-sensitive requests
Partner with internal teams and external advisors (legal, financial, medical, event-related)
Support special projects and ad-hoc initiatives as needed
Experience & Qualifications
5–10+ years supporting senior executives, principals, or owners in a family office, private office, or similarly demanding environment
Proven ability to manage multiple priorities under pressure
Exceptional judgment, discretion, and emotional intelligence
Strong written and verbal communication skills
Comfortable operating in ambiguity with changing priorities
Tech-savvy (Apple ecosystem, Microsoft Office, Google Workspace, Zoom, etc.)
Sense of humor required—culture fit matters
Hours & Compensation Transparency
Prior incumbent averaged ~70 hours/week
Overtime is expected and paid (California non-exempt role)
Occasional weekend availability required based on events and priorities
Interview Process
Initial Zoom interview
In-person interview with senior leadership
Panel interview with executive stakeholders
Ideal Candidate Profile
This role is ideal for a career executive assistant who:
Takes pride in being “always on” when needed
Understands discretion at a UHNW level
Loves structure but adapts quickly
Wants longevity, trust, and meaningful work
Enjoys working closely with ownership
“Don’t walk in here unless you’re ready to be excellent.”
Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
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About the Company
J
Jobot
Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.
Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).
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COMPANY SIZE
100 to 499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com