Senior Executive Assistant

Core Spaces (Core) is more than a real estate company, it’s a people company. Where building relationships is just as important as building properties. From researchers and architects to designers and operators, Core is made up of risk takers and dreamers who are on a mission to invent the future of living. Our six cultural values guide us every day and we strive to live them in everything we do: PUSH (Invent Better Places to Live), GRIT (We Got This), LIFT (Help Each Other Win), SHINE (Bring Your Full Self), UPHOLD (Never Break Trust), GROW (Always Get Better). Everything Core does stems from this culture of collaboration and innovation, and the drive to constantly improve the resident experience. This unique approach has led to creating spaces and services that are redefining the way people live.

Founded in 2010, Core is a vertically integrated real estate investment manager focused on acquiring, developing and managing across the student housing and build-to-rent (“BTR”) sectors. Its residential communities feature world-class amenities, progressive design, and hospitality-driven service. Core’s student housing portfolio includes over 59,000 beds currently owned or managed, with a pipeline of over 50,930 beds in various stages of development. Core’s BTR division has over 3,000 homes under development, now leasing or in its pipeline in high-growth metros nationwide. For more information, visit www.corespaces.com.

*Portfolio and pipeline numbers as of Q4 2025

• A culture that provides you with a sense of belonging
• Hybrid or remote work options may vary by role to support work-life balance
• Competitive pay that values your contributions
• Incentives designed to reward your achievements
• Paid flexible PTO to disconnect or celebrate life milestones
• Paid 14+ holidays, including your birthday, to disconnect and celebrate
• Paid Parental Leave that begins after 90 days
• Paid volunteer time off to give back to your community
• Monthly workshop weeks; fewer meetings & more collaboration
• Robust health plan options that begin within at least 30 days of your employment
• Monthly phone reimbursement
• Wellness allowance and perks, including a yearly subscription to a meditation app
• An environment that provides you a voice to share your perspectives
• Employee Assistance Program (EAP) for access to confidential support services
• Company retirement options including 401(k) + matching & Roth account option

Core Spaces is seeking an exceptional Senior Associate, Executive Assistant who will provide high-level executive support and operational leverage to executive leadership, with primary support for the Chief Operating Officer (COO). This role combines advanced executive assistance, thoughtful prioritization support, cross-functional coordination, and polished communication. 

This role is well suited for an Executive Assistant who enjoys understanding business priorities, anticipating needs, and applying judgment to support executive decision-making in a dynamic environment. You bring clarity, organization, and follow-through to a fast-moving environment where precision and discretion are paramount. 

Executive Support & Enablement 

• Act as a trusted executive support partner to the COO by helping manage priorities, preparing materials, and ensuring time is organized around key commitments. 
• Prepare the COO for meetings with clear objectives, context, briefing materials, and follow-up items. 
• Apply business context and judgment to anticipate needs, identify gaps in preparation, and proactively surface considerations for upcoming meetings and priorities. 
• Support coordination across teams by facilitating communication, gathering inputs, and tracking action items as directed. 
• Track commitments and support follow-through on priorities, timelines, and deliverables. 

Communication & Information Management 

• Draft, edit, and refine executive communications, presentations, and written materials to an executive-ready standard. 
• Compile and organize complex information into concise briefing summaries and reference materials. 
• Protect and manage highly sensitive information using sound judgment and discretion. 

Executive Materials & Presentation Development 

• Develop base materials and coordinate content contributions to presentations and materials for leadership meetings, company‑wide communications, investor, board, or partner engagements, and strategic planning and business reviews 
• Collaborate with internal teams to gather inputs, validate data, and ensure accuracy and completeness. 

Meetings, Events & Logistics 

• Support and maintain the COO’s established operating cadence (weekly, monthly, quarterly) by ensuring preparation, materials, and follow-ups are organized and timely. 
• Partner with the Manager, Events & Travel Planning to coordinate internal and external meetings, leadership offsites, and key events. 
• Coordinate agendas, materials, attendee logistics, and follow-up actions to support productive meetings. 

Administrative & Operational Excellence 

• Oversee calendar, travel, and expense workflows to maximize executive efficiency and minimize administrative friction. 
• Manage special projects that require proactive problem‑solving, coordination, or research. 
• Support operational needs including document handling, technology coordination, and workflow optimization. 
• Handle general administrative functions as required to support seamless executive operations and decision-making. 

Other 

• Occasional travel may be necessary as needed 
• Perform all other duties and tasks as assigned by management 
• Must be able to complete all physical requirements of this role with or without a reasonable accommodation 

• Minimum five (5) years of experience in C-Suite executive support or advanced administrative roles. 
• Mastery of Microsoft Office (Word, Excel, PowerPoint, Outlook). 
• Exceptional written communication, editing, and organization skills. 
• High emotional intelligence, professionalism, and executive presence. 
• Ability to understand business context and manage competing priorities. 
• Absolute discretion and integrity. 
   

You'll crush it if you have experience with 

• Supporting senior executives in fast-paced, high-growth, or operationally complex environments (real estate, investment, or similar). 
• Providing high-trust, executive-level support that applies sound judgment, discretion, and business context. 
• Proactively anticipating needs, solving problems, and taking action with minimal direction. 
• Navigating ambiguity while bringing structure, clarity, and follow-through. 

Organizational Structure 

Reports to: Chief Operating Officer 

Direct Reports: N/A 

Please note that job responsibilities, reporting lines, and duties outlined in this job description are subject to change to meet the evolving needs of the organization.

As an Equal Opportunity Employer, Core Spaces celebrates diversity and is committed to creating an equitable and inclusive environment, which creates a sense of belonging for all employees. We do not discriminate and believe every individual should be proud of who they are and the community they represent.

The compensation range listed reflects the base salary or hourly rate that we reasonably and in good faith expect to offer for this role at the time of posting. Actual compensation may vary based on factors such as education, experience, skills, certifications, seniority, geographic location, and business needs.

This role may be eligible for additional forms of compensation, including bonuses, commissions, stipends, or non-cash incentives, depending on position and performance. Benefits may include health insurance, retirement plans, paid time off, and other role-based offerings, subject to eligibility requirements.

All compensation components are subject to change based on business needs or market conditions.