Senior Administrative Assistant

Intelliswift Software Inc

JOB DETAILS

SALARY

LOCATION

San Jose, CA

POSTED

12 days ago

Title: Administrative Assistant
Duration: 10 Months
Location: San Jose, CA
pay- $39.84

What you’ll do:

Provide administrative support to the Sr. Director(s) of AI Platform and Foundry
Extensive scheduling and calendar coordination (Outlook)
Coordinate travel arrangements, domestic & int’l
Filter and manage requests for internal & external commitments
Coordinate special projects including team off-sites, team building activities and all hands meetings
Managing team access to shared databases, handling purchase orders
Creating and editing agendas, reports, and other documents to support organizational objectives.
Submit and maintain expense reports
Manage staff meeting agendas as well as attend and capture key outcomes and actions
Regularly collaborate with cross-functional Administrative & Executive Assistants
Look for opportunities to streamline efforts and improve processes
Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure

What you need to succeed

5+ years of experience in coordination, administrative, or operations capacity
Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality
Expert knowledge of computer technology, including MS Office (Outlook, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software
Demonstrated ability to quickly turn around projects with polish and accuracy
Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment
Work effectively with minimal direction, take initiative, and follow through
Proven ability to assess and prioritize conflicting demands
Must handle confidential information with integrity and exercise discretion
Highly organized with strong communication and writing skills
Eagerness to network with other Executive Assistants at Adobe and cooperate as a worldwide team
Ability to work well with all levels of management, staff, and outside contact
Ability to work regularly onsite at the Adobe San Jose location required
Flexibility to work outside normal business hours as dictated by business needs