SAO Project Coordinator
TekWissen LLC
Atlanta, GA
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client provides a full range of services including web portal providing information on the state, business and economic development, public safety, Learning, law, justice, health, education, Corrections, transportation, IT, Social Services and culture. It also supplies information on government services and current job openings.
Job Title: SAO Project Coordinator
Job Type: Temporary Assignment
Work Type: Onsite
Under project manager supervision, applies project management knowledge, skills, tools, and techniques in supporting the State Accounting Office's (SAO) NextGen Project (Workday Implementation) activities and tasks. The project coordinator is responsible for tracking project activities and tasks for a specific business suite or multiple workstreams. This includes but is not limited to, scheduling and attending meetings, capturing, and disseminating meeting minutes, receiving project documents and compiling a summary, aiding in the development of communication material such as emails, newsletters or PowerPoint presentation, updating project schedules and RAID log.
Responsibilities:
- Coordinates, schedules, and attends project related meetings.
- Transcribes and disseminates project meeting minutes.
- Documents, tracks and receives project documentation and deliverables.
- Send follow-ups as necessary to ensure project activities are completed in a timely manner.
- Shares information and updates with project team members as relevant to project activities.
- Documents and tracks project risks, issues, action items and decisions as part of the project management activities.
- Assist PM in developing necessary documents, presentations or reports
- Follow-up and track project statuses and update the project tracking system with pertinent information
- Create project related reports from the project work breakdown structure
- Work with PMs on documenting project scope and high-level requirements
- Disseminate information related to project schedules.
- Coordinate NextGen quality review and steering committee meetings. Capture notes and action items and disseminate as appropriate
- Ensure all project related artifacts are stored in the proper location within the NextGen Project SharePoint site.
- Assist in tracking, monitoring, and communicating project-related issues, scope changes, variances and contingencies that may arise during the implementation of the NextGen Project.
- Maintain effective communication and working relationships with project team members
- Other responsibilities added per management's discretion
Minimum Qualifications:
Bachelor's degree in a related field from an accredited college or university AND One year of IT related experience. OR Associate's degree in a related field from an accredited college or university and three years of IT related experience. Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.
Preferred Qualifications:
- Prefer experience using Microsoft Project or Microsoft Project Online.
- Experienced in using Outlook, Visio, and the Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
- Excellent written, oral and presentation skills
- Strong organizational, analytical, and problem-solving skills
- Ability to communicate to management, business, and technical personnel
- Ability to work through conflict
- An eye for detail and excellent grammar
- Ability to multi-task
Under project manager supervision, applies project management knowledge, skills, tools, and techniques in supporting the State Accounting Office's (SAO) NextGen Project (Workday Implementation) activities and tasks. The project coordinator is responsible for tracking project activities and tasks for a specific business suite or multiple workstreams. This includes but is not limited to, scheduling and attending meetings, capturing, and disseminating meeting minutes, receiving project documents and compiling a summary, aiding in the development of communication material such as emails, newsletters or PowerPoint presentation, updating project schedules and RAID log.
Primary Duties & Responsibilities:
- Coordinates, schedules, and attends project related meetings.
- Transcribes and disseminates project meeting minutes.
- Documents, tracks and receives project documentation and deliverables.
- Send follow-ups as necessary to ensure project activities are completed in a timely manner.
- Shares information and updates with project team members as relevant to project activities.
- Documents and tracks project risks, issues, action items and decisions as part of the project management activities.
- Assist PM in developing necessary documents, presentations or reports
- Follow-up and track project statuses and update the project tracking system with pertinent information
- Create project related reports from the project work breakdown structure
- Work with PMs on documenting project scope and high-level requirements
- Disseminate information related to project schedules.
- Coordinate NextGen quality review and steering committee meetings. Capture notes and action items and disseminate as appropriate
- Ensure all project related artifacts are stored in the proper location within the NextGen Project SharePoint site.
- Assist in tracking, monitoring, and communicating project-related issues, scope changes, variances and contingencies that may arise during the implementation of the NextGen Project.
- Maintain effective communication and working relationships with project team members
- Other responsibilities added per management's discretion
Minimum Qualifications:
Bachelor's degree in a related field from an accredited college or university AND One year of IT related experience. OR Associate's degree in a related field from an accredited college or university and three years of IT related experience. Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.
Preferred Qualifications:
- Prefer experience using Microsoft Project or Microsoft Project Online.
- Experienced in using Outlook, Visio, and the Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
- Excellent written, oral and presentation skills
- Strong organizational, analytical, and problem-solving skills
- Ability to communicate to management, business, and technical personnel
- Ability to work through conflict
- An eye for detail and excellent grammar
- Ability to multi-task
TekWissen Group is an equal opportunity employer supporting workforce diversity.
About the Company
TekWissen LLC
WE THE TEKWISSEN PEOPLE
TekWissen offers you a broader portfolio of services, industry-leading solutions, and the meaningful innovations that give you greater flexibility and speed to respond to market dynamics, reduced costs and risk to improve enterprise performance, and increased productivity to enable growth.
To keep pace with global market demands, TekWissen keeps its finger on the pulse of change. Our organized approach to guiding a project from its inception to closure. Managing projects is becoming more and more important as we enter the digital era. To cope with the pace that this transition demands, a method is required to manage projects so they can yield quality work, while incorporating efficient use of time and resources.
Project involves identifying which quality standards are relevant to the project and determining how to satisfy them.
It is important to perform quality planning during the Planning Process and should be done alongside the other project planning processes because changes in the quality will likely require changes in the other planning processes, or the desired product quality may require a detailed risk analysis of an identified problem. It is important to remember that quality should be planned, designed, then built in, not added on after the fact.
Capabilities and accomplishments in one TekWissen business enhance the opportunity for success in the others. Put simply, TekWissen's unique combination of attributes promotes success.