Remote Travel Coordinator

Must reside in the United States
No C2c, 1099, or 3rd Parties 
No sponsorship available for this opportunity 

Remote Travel Coordinator
Remote 
Mon-Fri Days and work on Eastern Standard Time
Salary 30-45k

Top Three Skill Sets

1. 1+ years’ experience planning, coordinating, and booking travel for flights, hotels, cars, etc.
2. 1+ years’ experience interacting with executives and the ability to be professional in a remote capacity.
3. 1+ years’ experience with coordinating post-travel paperwork and expense report reviews / approvals following a defined process

Job Summary

The Travel Coordinator position is responsible for the travel coordination functions supporting C-Level personnel, enforcing Travel and Purchasing policies for the company, including credit card reconciliations and other C-level accounting support as needed. The Travel coordinator will use critical thinking to solve problems and exercise analytical skills.

 As with any position, additional expectations exist.  Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned.

Responsibilities

• Support the Executive Team and staff as Travel Coordinator, performing all travel-related work for all contracts and offices.
• Follow the defined process for travel requests, ensuring that appropriate pre-approvals are completed in a timely manner for all requested travel company- wide. 
• Book all aspects of travel requests, including car, airline, hotel, etc.  
• Coordinate post-travel paperwork and expense report reviews / approvals following a defined process.
• Organize all travel-related paperwork in digital files and folders, following an approach that supports travelers and Leadership Team.  
• Utilize strong research skills and creative problem-solving to discover the optimal price for travel needs.  
• Utilize strong attention to detail while coordinating and auditing travel billing details with accounting against specific contracts. 
• Generate the Executive Management’s (CEO & CSO) expense reports based on tracking a document provided. 
• Credit card reconciliations for business credit cards as requested.
• Provide support to the Accounting Team, as needed, in areas which may include Payroll, Accounts Payable, account reconciliations, and other accounting functions.
• Final expense reports approval.
• Monitors Travel Email and Executive Travel correspondence and provide prompt response to requests and questions clearly and concisely.

Qualifications

• Demonstrated organizational skills and expertise in managing and mastering details.
• Demonstrated strong Communication skills and excellent interpersonal skills.
• Demonstrated experience with Microsoft Office Suite, Excel and Google Suite.
• Proficiency with Quickbooks Desktop or Online versions and familiarity with ERP systems.
• Demonstrated planning and organizational skills with the ability to handle multiple tasks simultaneously, conflict resolutions and negotiation.
• Demonstrated ability to Interact and communicate effectively with all levels of management and administrative support in a professional, business- like manner.

Preferred

• Bachelor’s in Business Administration or related experience as travel coordinator.
• Experience with JAMIS or Deltek Costpoint accounting software.