Recruiting Scheduler

Location: Oakland, CA

Duration: 3+ Month Contract 

Pay: 20.68/hr, W 2

Part time: Work hours: Either 9:00 AM – 2:00 PM or 10:00 AM – 3:00 PM PST

Location: Local candidates are preferred. If converted to a direct hire, the role would move to hybrid (2 days onsite). Otherwise, the contract role would remain fully remote.

• Coordinate interview scheduling across recruiters, hiring managers, and panel members
• Manage calendar logistics for virtual and onsite interviews
• Maintain standardized interview communication templates
• Ensure timely candidate follow-up and clear interview instructions
• Track interview status and escalate scheduling issues as needed
• Coordinate onboarding logistics for contractors and independent workers
• Ensure completion of required documentation and access requests
• Partner with HR, IT, and managers to support start-date readiness
• Track contract start and end dates for compliance awareness
• Maintain accurate ATS data and status updates
• Support basic recruiting metrics and reporting
• Assist with process documentation and updates
• Identify opportunities to streamline workflows

• Strong organizational and coordination skills
• Comfort managing multiple workflows with shifting priorities
• Clear written and verbal communication
• Familiarity with ATS and HR systems
• Process-oriented mindset with attention to detail

• Interview scheduling turnaround time
• Candidate and Hiring Manager experience
• Accuracy of ATS data
• Onboarding readiness for contractors and new hires