Receptionist/Office Coordinator

Our client is seeking a friendly, proactive, and service‑driven Receptionist/Office Administrator to serve as the face of a corporate, professional environment. This role requires a warm presence, strong communication skills, and the ability to take ownership of front‑of‑house and office‑wide responsibilities. Hours are 8:30am-5:00pm with flexibility for earlier or later start times when needed for meeting setup. The role follows a hybrid schedule of four days onsite with Fridays remote, except for occasional investor meetings requiring in‑office presence.

Key Responsibilities:

• Serve as the front desk representative by greeting visitors, registering guests with security, and offering refreshments
• Manage three conference rooms including scheduling, setup, AV readiness, catering orders, and cleanup, always ensuring a client‑ready appearance
• Order and maintain office supplies, kitchen inventory, and weekly food deliveries; stock pantries daily and keep common areas tidy
• Coordinate birthdays, anniversaries, and internal celebrations including gifting and communication
• Assist with onboarding including workstation setup and ordering welcome materials
• Support six investment professionals with administrative tasks including calendar management, travel coordination, reservations, and expenses
• Assist with office logistics including mail distribution, package handling, shipping, scanning, and vendor coordination
• Proactively identify needs, ask questions, and offer suggestions to streamline daily operations

Qualifications:

• 1-2+ years of office experience within a corporate or professional services environment
• Strong communication skills, professional presence, and comfort interacting with senior stakeholders
• Highly organized with strong attention to detail and ability to anticipate needs
• Proactive, enthusiastic, and dependable; able to connect the dots and prevent issues before they arise
• Comfortable with hands‑on tasks including stocking, cleaning conference rooms, and organizing common spaces
• Degree strongly preferred

Compensation/Benefits:

• Up $95K base salary + discretionary annual bonus
• Medical, dental, and vision benefits fully covered for employees
• 401(k) with safe‑harbor employer contribution
• Generous PTO policy
• Office closed the last two weeks of December, remote work the last two weeks of August

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)