Receptionist
West Construction, Inc.
Lantana, FL
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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Accounting, Administrative Skills, Cloud Computing, Communication Skills, Customer Support/Service, Detail Oriented, English Language, Equipment Maintenance/Repair, Establish Priorities, Insurance Documentation, Interpersonal Skills, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Office Management, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Purchasing/Procurement, Rentals, Spanish Language, Telephone Skills, Time Management, Warehousing, Writing Skills
LOCATION
Lantana, FL
POSTED
7 days ago
CLASSIFICATION: NON-EXEMPT
REPORTS TO: OFFICE MANAGER
NO OUT OF STATE RESUMES
OVERVIEW
This position exists to manage the flow of calls and walk-ins to the office.
RESPONSIBILITIES
• Greet and welcome guests as soon as they arrive at the office.
• Answer, screen, and direct incoming calls, take and relay messages, and provide info to callers.
• Receive mail and coordinate with Office Manager
• Monday mornings check outdoor mailbox for Office Manager
• Maintain log with signatures when distributing checks
• Receive rent checks for Accounting Manager, send email when received
• Maintain confidentiality and show discretion.
• Coordinate all deliveries with Office Manager and Warehouse. Print labels from an Asset Cloud Program
• Maintain Certificate of Insurances for all subcontractors and vendors in Sage
• Maintain Equipment Platform in Sage with all repairs of equipment working with Procurement Department
• Handle administrative requests and queries from managers. Provide general administrative and clerical support.
• Maintain staff’s calendar
QUALIFICATIONS
• Must have a HS Diploma
• 3+ years’ experience as a receptionist required.
• Superb written and verbal communication skills
• Strong Organizational skills with the ability to multi-task
• Proficiency in MS Office (MS Excel, MS Word, and Outlook)
• Ability to prioritize work and time management capability
• Attention to detail and problem-solving skills
• Professional Customer Service Attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Reliability and timeliness.
• Represent the organization in an ethical and professional manner
• Proven work experience as a Receptionist or Secretary
• Ability to read, write, and speak in English. Spanish a plus but not required
About the Company
W
West Construction, Inc.
INDUSTRY
Construction - Industrial Facilities and Infrastructure