Reception/Administrative Assistant

Our client, a leading real estate brokerage firm is seeking to hire a Temporary Receptionist/Admin for their Palm Beach, Florida office. Position starts March 2026. The temp duration is typically 6 weeks+. Possible conversion.

This position will provide general administrative support to the Senior Managing Director, Office Manager and Agents. This opening requires in person work in the office for the following: 5 days per week Monday to Friday from 9:30am to 6pm with 60 mins unpaid lunch.

Responsibilities include, but are not limited to:

• Answer and screen calls, take accurate messages, and provide information to callers using the main switch board at the front desk.
• Meeting and greeting staff, agents and office visitors.
• Calendar management for multiple conference rooms.
• Order, maintain, and restock inventory of office supplies, beverages and kitchen supplies.
• Back up to the Office Services Coordinator with processing outgoing USPS mail, UPS and messenger services.
• Prepare and type board packages, mailing labels, and other documentation.
• Provide general admin duties, such as, typing, filing, copying, faxing, mailings, etc.
• Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed.
• Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment as needed.
• Be proficient in all Corcoran's proprietary systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation.
• Basic operational understanding of office printers and copiers, changing toners as needed.
• Update all new office exclusive listing activity and Issue weekly & monthly spreadsheet reports on exclusives.
• Attend all Sales Meetings and produce accurate minutes for meetings for distribution.
• Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.
• Back up to the Office Services Coordinator with processing outgoing USPS mail, UPS and messenger services.
• Assist with special projects as needed.

Job Requirements:

• Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.
• 1+ years of experience in a customer centric business environment with administrative duties.
• Proficiency in Microsoft Office Suite.
• Excellent interpersonal skills both verbal and written.
• Diligent with excellent organization skills.
• Ability to interact with both internal and external customers at all levels.
• Professional demeanor and ability to defuse difficult situations in a calm manner.
• Ability to prioritize and be flexible with changing business needs in a high-paced team environment.
• Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).

Pay:

• $19/hour

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)