Real Estate Legal Administrative Assistant

Job Title: Real Estate Legal Administrative Assistant - Hybrid

Location (city, state): Phoenix, AZ

Compensation: $38.46 - $43.26/hour (Contract-to-Hire); Upon conversion: $80,000 - $90,000/year

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Qualifications:

• Minimum of 5 years of experience as a corporate transactional legal administrative assistant.
• Proficient in Microsoft Office Suite (Word, Outlook, PowerPoint), DocuSign, Adobe, Kofax, document management systems (iManage), and time entry software.
• Experience with Excel, 3E billing software, CCC Macro or Forte, Intapp, and Box.com preferred.
• Active Notary Public commission or willingness to obtain one.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• Excellent verbal and written communication skills; exceptional command of English, including spelling, grammar, and punctuation.
• Commitment to maintaining confidentiality and upholding ethical standards.
• Professional interpersonal skills and ability to interact effectively with colleagues and clients.

Job Description:

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support our client’s legal team. This hybrid role provides both remote and in-office work opportunities and is ideal for a professional experienced in corporate legal administration.

Industry: Legal

Work Schedule: Monday–Friday; hybrid schedule with two remote days and three in-office days upon conversion. Traditional work hours with standard lunch breaks.

About Our Client:

Our client is a well-established legal organization seeking administrative support to ensure smooth operations and exceptional client service.

Key Responsibilities:

• Draft, organize, and review legal documents and correspondence.
• Assist with billing processes and ensure accurate collection tracking.
• Support transactional matters, including coordinating document execution and preparing closing materials.
• Communicate professionally with clients via phone, email, and in-person meetings.
• Perform general office administration to maintain an efficient and productive environment.
• Handle additional tasks as needed to support the legal team and office operations.

Perks:

• Hybrid work flexibility with remote and in-office days.
• Opportunity to transition from contract to permanent employment.
• Competitive pay with room for growth upon conversion.

Additional Details:

• Start Date: ASAP
• Interview Process: Phone screening, on-site interview, then offer

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

#Admin1