QuickBooks Inventory Analyst

VENTEON and Harvard Resource Solutions are hiring a QuickBooks Inventory Analyst to provide support for a manufacturing operation in Madison Heights, MI. 

POSITION TYPE: Full time, Full time, Onsite daily. Open for Contract or Direct Hire candidates. 

PAY: Starts at $75,000 annual, based on education and skill level

The Inventory Analyst is responsible for managing and maintaining accurate inventory records within QuickBooks for a manufacturing environment. This role ensures real-time inventory accuracy, supports production planning, monitors raw materials and finished goods, and collaborates with purchasing, production, and accounting to maintain operational efficiency.

The ideal candidate has strong QuickBooks experience (Enterprise version preferred), understands manufacturing workflows, and has experience working with bills of materials (BOMs), work orders, and cycle counts.

Qualifications of the Inventory Analyst:

• Associate’s or Bachelor’s degree in Supply Chain, Accounting, Business, or related field preferred.

• 5+ years of inventory experience in a manufacturing environment is required.

• Strong proficiency in QuickBooks (required) Inventory module (Desired). Advanced Excel skills.

• Experience with: Bills of Materials (BOMs), Work orders, Job costing, Inventory adjustments

• Experience in small to mid-size manufacturing companies. Understanding of manufacturing flow and production scheduling.

• Strong attention to detail and analytical skills.

• Ability to work cross-functionally with production and finance teams.

Preferred Experience

• Knowledge of MRP systems

• Experience with cycle count programs

• Exposure to lean manufacturing environments

Key Competencies

• Accuracy and attention to detail, Problem-solving, Organizational skills, Communication skills, Process improvement mindset.

Responsibilities of the Inventory Analyst:

• Maintain accurate inventory records in QuickBooks Enterprise.

• Manage raw materials, WIP (work-in-process), and finished goods inventory.

• Process inventory receipts, transfers, adjustments, and job costing entries.

• Create and maintain Bills of Materials (BOMs).

• Support production by issuing materials to work orders.

• Reconcile physical inventory counts with QuickBooks records.

• Monitor inventory levels and identify reorder points. Set  reorder points in the system. Manage inventory stock status warnings. Review stock status by item weekly. Use cycle counts.

• Investigate and resolve inventory discrepancies.

• Generate inventory reports.

• Coordinate with Purchasing on material shortages.

• Support month-end inventory reconciliation with Accounting.

• Ensure proper costing methods (FIFO, Average Cost, etc.) are maintained.

• Maintain documentation and audit trails for inventory transactions.