Purchasing Manager

Operations • Vendor Strategy • Food & Beverage Procurement

We are seeking a driven, detail-oriented Purchasing Manager to join our leadership team and help support exceptional experiences for our Members through efficient, strategic procurement and vendor partnerships.

This role blends hands-on Food & Beverage purchasing (60%) with club-wide vendor management and contract negotiation (40%), making it an ideal opportunity for an early- to mid-career professional ready to take ownership of purchasing operations in a dynamic hospitality environment.

If you enjoy building systems, negotiating smart deals, improving processes, and working cross-departmentally, this position offers meaningful impact and professional growth.

Position Overview

The Purchasing Manager is responsible for managing centralized ordering, receiving, vendor relationships, and procurement strategy across the Club. This role ensures operational consistency, cost control, and seamless logistics supporting multiple dining outlets and departments.

You will partner closely with culinary leadership, accounting, and department heads to create efficient systems that support both daily operations and long-term financial performance.

Key Responsibilities

Food & Beverage Purchasing (Primary Focus)

• Manage ordering of all food, paper goods, and operational supplies

• Maintain par levels across outlets and departments

• Coordinate deliveries and receiving processes

• Ensure orders align with purchase orders and invoices

• Partner with the Executive Chef and culinary leadership on product sourcing

• Sample and evaluate new products and vendors

• Support inventory control and cost-of-goods management

• Maintain organized storage and compliance with health standards

Vendor & Contract Management

• Liaise with vendors and negotiate contracts and service agreements

• Assist with annual renewals (insurance, waste services, HVAC, and other vendors)

• Research and onboard new vendors to ensure competitive pricing and service

• Coordinate vendor logistics including ferry and barge transportation

• Maintain strong relationships with marina staff, delivery teams, and suppliers

Systems & Process Improvement

• Develop and maintain a centralized ordering system

• Implement purchasing policies and operational protocols

• Improve interdepartmental cost transfer and invoicing processes

• Research and help implement accounting/invoicing software solutions

• Organize purchasing documentation and invoice tracking

• Reduce shrinkage, lost deliveries, and inefficiencies

• Support budgeting initiatives and COGS management

Why This Role Stands Out

• Strategic role with visible organizational impact

• Blend of operations, finance, and vendor strategy

• Opportunity to build systems and improve processes

• Cross-functional leadership exposure

• Growth opportunity for emerging hospitality leaders

• Unique island-based work environment

Ideal Candidate Profile

We're looking for a motivated professional who is ready to step into ownership of purchasing operations.

You may come from:

• Restaurant or culinary operations management

• Hospitality purchasing or procurement

• Food & beverage cost control or inventory management

• Supply chain or operations coordination

Qualifications

• Prior kitchen operations experience required

• Prior purchasing or accounting experience required

• Strong analytical and organizational skills

• Excellent written and verbal communication

• Proficiency with Microsoft Office Suite and POS/business software

• Ability to manage multiple priorities in a fast-paced environment

• Strong attention to detail and follow-through

• Positive attitude with collaborative leadership style

• Private club or golf industry experience preferred

What You'll Bring

• A systems-oriented mindset

• Strong negotiation and relationship-building skills

• Financial awareness and cost-control focus

• Problem-solving ability and operational curiosity

• Commitment to continuous professional development

Perks & Benefits

• Competitive salary (commensurate with experience)

• Daily employee meals

• Ferry and parking costs covered

• Access to club amenities

• Professional development opportunities

• Generous insurance & benefits package

• Collaborative leadership environment

Why Join Us?

This is more than a purchasing role — it's an opportunity to help shape operational efficiency across an entire organization while gaining high-level hospitality leadership experience.

If you're ready to move beyond transactional ordering into strategic purchasing and operational leadership, we'd love to meet you.

Apply today to help drive excellence behind the scenes.